Administrative Assistant for the Nurse Anesthesia Program

2 weeks ago

Fayetteville, NC, United States Methodist University Full time
Job Summary:

Reporting to the Director, DNP Nurse Anesthesia Program (DNP CRNA), this full-time administrative assistant position involves providing comprehensive support to both the program and the School of Nursing. The role requires collaboration with faculty, management of office operations, and assistance with academic events.

Responsibilities:

General Administrative Duties to support the DNP CRNA Program:
  • Serve as the primary contact for the program, handling phone calls, emails, and correspondence.
  • Request, organize, and submit faculty schedules, syllabi, and curricula vitae.
  • Process purchasing requisitions; submit work orders and maintain files.
  • Schedule and document program meetings, assist with job searches, and provide general administrative support.
  • Coordinate room scheduling and facility logistics for program activities.
  • Maintaining calendars and organizing documents in an Office 365 environment.
  • Other duties as assigned.
Specific Administrative Duties to support the DNP CRNA Program:
  • Compose and type correspondence, maintain filing systems, and handle campus mail.
  • Order supplies, verify, and input information into the university system.
  • Prepare and maintain reports and budgets, coordinate events (as needed), and operate office equipment.
  • Assist with marketing materials, proofread reports, and respond to information requests.
  • Conduct records research and data analysis related to academic programs.
Academic Program Support Duties:
  • Assist with day-to-day activities of the undergraduate academic programs within the DNP CRNA Program.
  • Interact with applicants regarding admission and registration.
  • Support formatting, editorial, and project management tasks for external accreditation.
Work Schedule:
  • Occasional evening and weekend hours.
  • Receives direction from the Director, DNP Nurse Anesthesia Program
  • May supervise student employees
Qualifications:
  • High school diploma required; bachelor's degree preferred.
  • 2 to 4 years of administrative support experience.
  • Knowledge of university policies, procedures, and relevant software applications.
  • Ability to adapt to changing environments, work independently, and meet deadlines.
Professional Competencies:
  • Proficiency in office and campus technologies.
  • Effective communication skills, both verbal and written.
  • Collaborative team player with organizational and prioritization abilities.
  • Professionalism, dependability, and accountability.
  • Attention to detail, service-oriented, and ability to maintain confidentiality.

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