HR & Payroll Coordinator

3 days ago

New York, NY, United States Kepler Group Full time

Kepler executes engineered marketing, where every message and ad delivered helps create a more personalized and productive relationship between brands and their consumers. We do this by acting as clients' agency of record, as their in-house team, or some hybrid of the two - and by harnessing data and technology across all paid digital media and data-driven CRM channels.

Kepler prides itself on being a great place to work. In fact, we're proud to share that AdAge recognized Kepler among the Best Place to Work in 2022, validating our investment in our team and our clients.

  • We're transparent with our employees. You'll hear updates on company financials, how we're performing against bonus goals, and how we're responding to challenges we face.
  • We're growing. For you, that means unparalleled growth opportunities and a role in shaping the direction of the company.
  • We're fun. You'll work with and learn from the smartest people in the industry and have a blast doing it.
At Kepler, we know our people are our most valuable asset We're looking for a HR & Payroll Coordinator to join our fast-growing team. As a HR & Payroll Coordinator, you will work with our HR and Payroll teams to act as an employee liaison and culture champion, provide support across multiple HR functions, process payroll and employee life-cycle events, maintaining employee and payroll records, and more You will need to have an innovative mindset, excellent problem-solving abilities, and strong communication skills.

What you'll be doing:
  • Coordinate all administrative aspects of new hire onboarding to ensure an engaging onboarding and training experience
  • Coordinate and process life cycle events (LOAs, promotions, voluntary benefits, team/account changes, offboarding, transfers, training, etc.)
  • Maintain HR data integrity by ensuring our HRIS remains up to date and accurate, and ensure applicable trackers are maintained
  • Act as a frontline point of contact for employee inquiries involving benefits, payroll, company policy, employment verifications, and other HR and payroll related questions
  • Ensure our database (Guru) is maintained with the most up to date HR and payroll information
  • Maintain HR and payroll shared drives, employee files, and org charts
  • Build HR and Benefits presentations and trackers as needed
  • Generate and format employee data reports, both ad hoc and routine, in support of business needs
  • Prepare first draft of payroll working files for each payroll cycle
  • Review employee expenses, timesheets, and PTO data file for each payroll cycle
  • Conduct routine payroll data and benefits audits
  • Support quarter end and year end reconciliations
  • Act as a liaison with third-party vendors and state specific tax agencies
  • Assist with tax notice resolution as needed
  • Additional responsibilities or projects as needed
What you'll bring:
  • 1-3 years of HR or payroll experience, preferably with a multi-state organization of 350 employees or more
  • The ability to handle confidential and sensitive information with discretion
What we'd love to see:
  • Familiarity with payroll processes and deadlines
  • Working knowledge of payroll systems (preferably with Paycom)
  • Familiarity with excel, google sheets and Gmail
  • At least 1 year of tax notice resolution experience
  • Excellent data entry, reconciliation and math skills
  • Working knowledge of payroll legislation and updates
  • Excellent attention to detail and organizational skills
  • Strong verbal and written communication skills in support of our employees
  • Ability to work proactively, juggle multiple priorities, and pay strong attention to detail
  • A passion to learn and gain new skills
Transparency is fundamental to Kepler's culture. Our compensation strategy is designed to attract, reward, and retain the talented employees that drive Kepler's growth and success. We aim to offer competitive direct compensation and a rich indirect compensation program that demonstrates the value we place on our employees and their wellbeing.

Total Compensation:
  • Base Salary: $58,750 - $70,500 annualized ($28.25/hr - $33.89/hr)
Benefits:
  • Healthcare/Dental/Vision
  • Unlimited PTO
  • 401k Contributions
  • $75/mo Wellness Stipend
  • $100/mo Mobile Phone Stipend
  • $50/mo Internet Stipend
  • $500/yr Annual Learning Stipend
  • $2,000/yr Annual Tuition Stipend
  • One-time $200 New Hire Home Office Equipment Stipend
  • Parental Leave - 16 week primary caregiver / 6 week secondary caregiver leave
  • Annual Work From Anywhere 4 weeks per year

Kepler is a people first organization. If this role piques your interest but you may not check every box, we still encourage you to apply Studies show that imposter syndrome can prevent women and people of color from applying unless they meet every single qualification. We welcome all who are interested to apply, you just might be a great candidate for this role or others.
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