School of Medicine Financial Aid Coordinator

Posting Details

Posting Details

Posting Number S14482P

Working Title School of Medicine Financial Aid Coordinator

Department SOM-Student Support

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The University of Georgia is establishing a new independent School of Medicine in Athens, building on the success of the Augusta University / University of Georgia Medical Partnership, which has been educating physicians in Athens since 2010.

The establishment of a new public medical school at UGA comes as the state faces a significant shortage of medical professionals. The population of Georgia, the nation's eighth largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care. Georgia currently ranks 40th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita.

As a top 20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state's ability to provide quality health care for its citizens.

The School of Medicine will be located on UGA's Health Sciences Campus in Athens, home to UGA's College of Public Health and the AU/UGA Medical Partnership. The Medical Partnership currently enrolls 60 students per class, but a $100 million new medical school building, to be funded by a 1:1 public / private match, will enable the UGA School of Medicine to grow to 120 students per class in the future.

The University of Georgia School of Medicine has been formally recognized as an applicant for accreditation after being granted Applicant Status by the Liaison Committee on Medical Education (LCME), beginning a multi-year accreditation process.

College/Unit/Department website https://medicine.uga.edu/

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday - Friday, 8:00AM - 5:00PM. Flexibility may be needed at times, including evenings and/or weekends on occasion.

Advertised Salary Commensurate with experience

Posting Date 12/09/2025

Open until filled Yes

Closing Date

Proposed Starting Date 02/01/2026

Special Instructions to Applicants

The application packet should include a cover letter detailing how the applicant's credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant).

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Student Services Pro II

FLSA Exempt

FTE 1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

• Master's degree
• Minimum 3-5 years of experience in financial aid administration, preferably in a graduate or professional school setting
• Strong knowledge of federal financial aid regulations and loan programs

Position Summary

The School of Medicine Financial Aid Coordinator plays a critical role in supporting the financial wellness and academic success of medical students. This position assists in the administration of federal, state, and institutional financial aid programs, ensuring compliance with regulations and providing personalized guidance to students navigating the complexities of funding a medical education.

This position is responsible for advising current and prospective students on financial aid and debt management, coordinating financial literacy programming, assisting with institutional scholarship administration, collaborating with the UGA Office of Student Financial Aid, and assisting in other areas of the office as needed. This position reports to the School of Medicine Director of Financial Aid.

Knowledge, Skills, Abilities and/or Competencies

Knowledge of financial aid policies, processes and procedures, and federal and state regulations

Strong organizational skills
Excellent oral and written communication skills
Attention to detail
Event and/or program planning
Ability to multitask with accuracy
Experience using Microsoft Office products (Word, Excel, etc.)
Excellent interpersonal skills

Ability to handle sensitive information with discretion and professionalism

Physical Demands

Standard for an office environment.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Student Advising & Support:

• Counsel current and prospective medical students on financial aid options, budgeting, debt management, and financial literacy topics through email, phone, virtual, or in-person meetings.
• Conduct financial literacy workshops and one-on-one sessions to promote responsible borrowing and financial planning.
• Serve as a key liaison between students, faculty, and administrative offices.

Client Services Management:

• Builds a culture of continuous improvement, professional development, and accountability within the financial aid team.

Percentage of time 45 Duties/Responsibilities

Program Administration:

• Monitor student eligibility and maintain accurate records in compliance with federal and institutional policies.
• Utilize data analytics to assess aid distribution trends, student borrowing behavior, and program effectiveness.

Compliance & Reporting:

• Ensure adherence to federal Title IV regulations, state guidelines, and institutional policies.
• Assists with annual review and assessment of the financial aid program in line with the recommendations and policies of the Association of American Medical Colleges (AAMC) and the Liaison Committee on Medical Education (LCME) and other professional organizations and accrediting bodies.
• Provides clear and accurate documentation of transactions, conversations, interactions, and edits to records affecting student eligibility and/or compliance with applicable regulations, statutes, and/or policies.
• Contribute to the development and implementation of strategic initiatives that enhance financial aid delivery, student satisfaction, and institutional compliance.

Percentage of time 30 Duties/Responsibilities

Collaboration & Outreach:

• Partner with admissions, registrar, and student affairs to support enrollment and retention goals.
• Represent the financial aid office at recruitment events, orientations, and committee meetings.
• Regularly attends conferences, workshops, and meetings and participates in professional organizations to stay current with professional standards and to be exposed to developments in financial aid-related services in the profession and within the medical school community.

Percentage of time 15 Duties/Responsibilities

Other Duties:

• Lead special projects, presentations, and event planning
• Manage communications, including emails and newsletters, and student outreach campaigns

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Wendy Gilfedder

Recruitment Contact Email somhr@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents

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