Legal Support Specialist

2 weeks ago

Miami, FL, United States Aligned Solutions Inc Full time

Aligned Solutions is seeking a Real Estate Legal Support Specialist  for a well respected company. The Real Estate Legal Support Specialist supports a broad range of practice-specific activities including managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. The role also requires the effective management of the professional responsibilities of the assigned attorneys, including coordination with clients, proactive management of attorney calendars, and responsibility for monthly billing. Candidates must demonstrate professionalism, excellent communication skills, attention to detail, technical savvy, the ability to handle multiple priorities, and work in an organized and efficient manner. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

  • Assisting in the creation, editing, proofreading, and processing of legal documents such as correspondence, memoranda, closing documents and other practice specific documents.

  • Preparing closing statements and assisting in the drafting of closing documents.

  • Preparing closing disbursements, closing binders and title policies.

  • Assisting in drafting opinions, correspondence, memos and other documents.

  • Assisting attorneys in complying with client requests and requirements, including client specific billing requirements.

  • Managing practice calendars to ensure team operates efficiently.

  • Maintaining legal files (both paper & electronic), organizing and orderly filing documents.

  • Managing document deliveries and tracking final executed documentation.

  • Assisting with overflow work and other projects as needed.

  • Collaborating and working with paralegals and other legal support team members as applicable.

  • Receiving and evaluating telephone calls for supporting attorneys and conveying messages promptly.

  • Opening new matters, drafting engagement letters, making travel arrangements, processing reimbursement expenses, maintaining attorney calendars and other administrative duties

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