Accounts Payable Specialist

5 days ago

Vineland, NJ, United States London Approach Full time

Accounts Payable Specialist - Temp to Hire

Location: Vineland, NJ (100% Onsite)

Compensation & Details

  • Temp-to-Hire with strong intention to convert permanent within a few months
  • Perm Salary Range: $55,000-$65,000 (flexible if needed)
  • Pay Rate: $26-$31/hr
  • Vaccination Requirement: None
  • Hours: 8:00 AM-4:30 PM, 30-minute lunch
  • Start Date: ASAP

Team Structure

Finance Department of 7:

CFO, VP Finance, Controller, Assistant Controller, 2 Staff Accountants, 1 AR Specialist

Role reports to the Controller and Assistant Controller.

Reason for Opening

Backfill due to growth.

Ideal Candidate Experience

  • Associate's or Bachelor's degree preferred (open to training the right person)
  • 1+ year of dedicated AP experience
  • Experience with Dynamics NAV / Business Central is a strong plus
  • Hands-on experience with:
  • Invoice processing
  • Check runs
  • ACH and wire payments
  • Vendor management and documentation
  • Reconciliations
  • 1099 preparation
  • Someone curious, self-sufficient, and eager to learn
  • Comfortable offering ideas to streamline AP processes

Interview Process

  1. Virtual interview
  2. Onsite interview with Controller and Assistant Controller

Interview Prep Tip:

They want someone proactive, independent, and comfortable working without micromanagement.

Job Description - Accounts Payable Specialist

Overview

The Accounts Payable Specialist is responsible for accurate invoice processing, documentation management, and supporting month-end close. This role requires foundational accounting knowledge and strong attention to detail to maintain accurate financial records and support a smooth payables workflow.

Key Responsibilities

  • Enter and process vendor invoices in Microsoft Dynamics NAV / Business Central
  • Review invoices for accuracy, match to purchase orders/receipts, resolve discrepancies
  • Apply correct GL account classifications using the company chart of accounts
  • Prepare weekly payments (checks, ACH, wires) following internal controls
  • Maintain organized vendor files (digital and physical) for audit readiness
  • Reconcile vendor statements and resolve missing invoices or overpayments
  • Support month-end close by preparing reports and ensuring timely AP entries
  • Identify unbilled liabilities and assist with accruals
  • Maintain prepaid schedules, recurring payments, and fixed payment tracking
  • Maintain Fixed Asset register, record depreciation, and prepare rollforward schedules
  • Ensure all vendor W-9s are collected and maintained
  • Prepare and submit annual 1099 filings
  • Assist with internal/external audits and provide historical AP documentation
  • Occasional office errands (post office, bank, etc.) as needed

Qualifications

  • Bachelor's degree in Accounting/Finance preferred (Associate's accepted with experience)
  • 3-4 years accounting experience, AP-focused
  • Strong understanding of GAAP and general ledger principles
  • Experience with Dynamics NAV / Business Central or similar ERP system preferred
  • Strong Microsoft Excel skills (VLOOKUP, PivotTables, formulas)
  • Ability to work independently, prioritize tasks, and meet deadlines

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