Administrative Assistant

Job Title: Administrative Assistant IV

Job Description

We are seeking a highly skilled Administrative Assistant IV to provide exceptional support to our executives. This role involves managing complex calendars, preparing documents, and handling communications during peak periods, absences, or transitions. You will play a crucial role in ensuring the smooth operation of executive functions.

Responsibilities

• Provide support to assigned executives during peak periods, absences, or transitional phases, including complex calendar and meeting management, document preparation, communications, and planning.

• Manage shared mailbox and intake workflows by triaging requests, gathering key details, and ensuring timely completion.

• Review and analyze mail and incoming memos, drafting, editing, and formatting documents, letters, emails, presentations, and reports to determine their significance and plan distribution.

• Book travel, manage itineraries, process expense reimbursements, and adhere to corporate travel and expense policies.

• Support ad hoc assignments and specialized administrative projects.

Essential Skills

• Administrative support and assistance

• Executive administration and assistance

• Proficiency in Microsoft Office and SharePoint

• 3+ years of experience as an Executive Assistant supporting C-Suite executives

• Proficiency in Concur

• Calendar management

Additional Skills & Qualifications

• High school diploma or GED required

• 5+ years of experience supporting C-Suite executives required

• Experience managing projects, developing workflows, reporting, or using digital administrative tools is highly desired

Work Environment

This position is a hybrid role based in Owings Mills, with the expectation to be on site most likely from Tuesday to Friday. The opportunity offers a potential for long-term engagement with the team, as we are always looking for additional talent.

Job Type & Location

This is a Contract position based out of Owings Mills, MD.

Pay and Benefits

The pay range for this position is $28.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Owings Mills,MD.

Application Deadline

This position is anticipated to close on Dec 23, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.