Event Administrative Assistant

4 days ago

Branford, CT, United States VOX Church Full time
Mission:

Vox Church is seeking a dependable and detail-oriented Event Administrative Assistant volunteer to support the preparation of campus event supplies. This role is essential for ensuring that each Vox Church location receives well-organized and timely resources to execute events with excellence. Responsibilities include shopping, printing, packing, and organizing supply kits for events across multiple campuses.

Outcomes:
  • Event Prep and Supply Coordination: Purchase, print, and prepare all needed materials for all-church and regional events. Ensure all event supply kits are accurate, complete, and labeled by location. Maintain a clear and reusable checklist system to standardize preparation across events.
  • Event Kit Management: Pre-pack and organize supply kits for pickup or delivery. Track recurring supply needs, identify shortages, and coordinate restocking efforts in advance.
  • Cross-Departmental Support: Work with various teams to confirm unique needs for each location. Communicate regularly with campus staff to ensure requirements are met and special requests are handled promptly.
  • Workspace Organization: Maintain the central workspace for supply prep. Ensure the area remains tidy, efficient, and well-stocked.
  • Day-Of Event Support (when available): Provide in-person support for regional and all-church events as needed and available, including setup, supply distribution, and coordination with event leads.
Competencies:
  • Event Experience: Familiarity with event logistics and support, with an understanding of what makes events run smoothly from behind the scenes.
  • Organizational Skills: Demonstrates excellent attention to detail in managing checklists, supplies, and printed materials.
  • Time Management: Meets regular weekly deadlines for kit completion and adapts to shifting needs during high-volume event seasons.
  • Initiative: Takes ownership of responsibilities, identifies opportunities for improvement, and solves logistical challenges quickly.
  • Communication: Provides timely updates and proactively checks in with team members to confirm expectations and delivery readiness.
  • Team Collaboration: Willingness to serve others and work alongside multiple departments with a positive and humble attitude.
Other Information:
  • Reports to: Operations Pastor
  • Work Location: In person at 131 Commercial Parkway, Branford, CT 06405
  • Schedule: 5-12 hours per week, depending on the amount of work needed for upcoming events. Includes occasional weekend and evening work when available to support regional and all-church events.
  • Compensation: Volunteer
  • Membership to Vox Church is required for all staff members


Vox Church

Vox Church is one church in 11 locations across the North East. Planted in 2011, our mission is to see New England go from the least churched region in the United States to the most spiritually vibrant place on earth

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