Administrative Operations Coordinator

6 days ago

Liberty, MO, United States Chick-fil-A Full time
Description
Do you have a background in accounting, payroll, or office management? Are you highly organized and enjoy administrative tasks? If so, our part-time Administrative Operations Coordinator position might be exactly what you're looking for

This position averages around 25 hours per week and is fully onsite in our dedicated business office located just next door to our restaurant. We offer a flexible weekday schedule that can be shaped around your availability anytime between 8:00 am and 5:00 pm, Monday through Friday. Tell us when you're available, and we'll build a schedule that works for you It's an excellent opportunity for a seasoned accounting and/or administrative professional who prefers daytime hours, but doesn't want the commitment of a full-time role-or the late nights and weekends that come with many jobs.

We're looking for someone with 4+ years of experience performing similar duties; this is not an entry-level role. The ideal candidate loves keeping operations running smoothly, is comfortable working with confidential information, and thrives in a calm, focused environment. If you're looking for a great team and steady work that fits neatly into a balanced lifestyle, we'd love to connect with you.

Administrative Operations Coordinator

Compensation: Based on experience

Availability Expectations: Monday-Friday

Expected Hours: 20-30 hours/week

Expected Schedule: Flexible daytime hours; must be available every other Monday for payroll processing and the first business day of each month for month-end processing

Reports To: Executive Director

Administrative Operations & Support
  • Carry out daily, weekly, and monthly administrative tasks to ensure smooth business operations.
  • Maintain strong organization, accuracy, and confidentiality across all administrative processes.
  • Provide responsive support to the leadership team, assisting with documentation, system questions, and administrative needs.
  • Manage company email accounts, ensuring messages are addressed, routed, or archived promptly.
  • Sort and process incoming mail, emails, and vendor communications on a daily basis.
  • Assist managers and team leaders with administrative projects and requests.
  • Update internal communication boards and records to keep operational information current for staff.
Inventory Administration
  • Record end-of-month invoices to support accurate inventory reporting.
  • Submit and accept inventory transfers using internal systems.
  • Ensure all off-site or mobile unit tracking tools are accurate and up to date.
  • Enter product projections into ordering software to support accurate purchasing.
Cash Management Administration
  • Review daily financial reports in internal management systems, including sales activity, deposits, and over/short balances.
  • Monitor transaction reports to ensure accuracy and compliance.
  • Review discount activity for proper documentation and usage.
  • Process and reconcile third-party order platform sales daily.
  • Enter and reconcile off-site/mobile unit sales in company systems.
  • Register and maintain documentation for all additional distribution points or mobile units.
  • Ensure cash pickups are prepared accurately and on schedule.
  • Track change fund activity and verify counts and deliveries.
  • Send invoices to approved customers for billable orders.
  • Match customer payments to outstanding invoices and follow up on past-due accounts.
People, HR & Payroll Administration
  • Track point systems and maintain accurate documentation.
  • Maintain employee files with strict confidentiality, ensuring records are current and complete.
  • Order uniforms, track inventory, and manage uniform-related deductions.
  • Process bi-weekly payroll including time punches, adjustments, deductions, and special pay.
  • Complete monthly bonus and benefits adjustments.
  • Maintain PTO plans, including accruals, balances, and usage.
  • Process referral bonuses in a timely manner.
  • Print and distribute paychecks each pay period.
  • Print and distribute annual tax documents (W-4s).
  • Enter hours worked for off-site/mobile operations into tracking systems.
Accounting, Billing & Financial Administration
  • Enter invoices promptly and maintain organized supplier records.
  • Process supplier payments and prepare checks accurately and on schedule.
  • Complete wage and event accrual calculations as part of monthly financial close.
  • Prepare month-end financial documentation packet for corporate submission.
  • Support ongoing accounting and financial documentation needs.
  • Collect data from internal systems to produce weekly scorecards and management reports.
Facilities, Equipment & Supply Support
  • Assist with ordering supplies, equipment, and smallwares as needed.
  • Monitor stock of administrative and operational supplies and reorder proactively.
  • Help document and coordinate repair or warranty requests when applicable.
Hospitality-Focused Cultural Expectations
  • Communicate clearly, professionally, and warmly with team members and leaders.
  • Demonstrate a service-minded attitude and contribute positively to a friendly, hospitality-driven workplace culture.
  • Handle all responsibilities with reliability, confidentiality, accuracy, and strong ownership.
  • Build positive, proactive working relationships with leaders and team members.
What We're Looking For
  • Must have 4+ years of accounting and/or office management experience
  • Must be able to work onsite in Liberty, Missouri
  • Must be able to to pass E-verify screening
Benefits
  • Competitive pay.
  • Sundays off.
  • Meal discounts.
  • Scholarship opportunities.
Why Chick-fil-A Liberty?

Joining Chick-fil-A Liberty means joining a team committed to excellence, growth, and serving others with genuine care. We lead with high standards, strong systems, and a deep commitment to developing leaders. As we continue to grow - inside our four walls and out in the community - we are looking for people who want to make an impact and help carry this success into the future. If you're ready to lead with purpose, passion, and excellence, we would love to meet you.

Requirements
  • Must have 4+ years of accounting and/or office management experience
  • Must be able to work onsite in Liberty, Missouri
  • Must be able to pass E-verify screening


Company Information
In our kitchens, we focus on fresh and simple ingredients. And we always have. Since the beginning, we've served chicken that is whole breast meat, with no added fillers or hormones, and we bread it by hand in our restaurants. Produce is delivered fresh to our kitchens several times a week. Salads are chopped and prepared fresh throughout the day. Whole lemons are freshly squeezed in our restaurants and combined with pure cane sugar and water (yep, that's all) to make Chick-fil-A Lemonade®. It may not be the easy way, but it's the only way we know.

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