Payroll Specialist

Who we are:

We are a bunch of people who really care about agriculture, food and the challenges facing farming. We want to help farmers with data driven decision making to help nature feed a growing population. Join our team of expert engineers, agronomists, entomologists, crop researchers, and data scientists who are continually conducting research to help drive innovation in agriculture.

Semios is a market leader in leveraging the internet-of-things (IoT) and big data to improve the sustainability and profitability of specialty crops. With 500 million data points being reported by our sensors every day, we leverage our big data analytics, such as in-depth pest and disease modeling, to empower tree fruit and tree nut growers with decision-making tools to minimize resources and risks.

One of our partners produced this short video which shows what we do and our positive environmental impact.

We know our journey is only achievable by having a great team who shares ideas, tries new things and learns as we go.

Who you are:

Motivated by meaningful work, you are looking for more than just a job; you want to work for a dynamic, growing company that finds solutions to real-life problems, such as helping the world reduce the use of pesticides and helping nature feed a growing population. We strive hard to enable smarter, more sustainable farming decisions with technology rooted in a deep respect for the land and those who nurture it. If you’re passionate about creating a lasting impact on agriculture and fearless in driving meaningful change, you’ll find a home with us. 

As our Payroll Specialist, you will be responsible for the full payroll cycle, ensuring all payroll transactions are processed in an accurate and timely manner on a biweekly schedule. Using employee time entries, vacation entitlement information, and other inputs you will administer the payroll cycle, and provide pay-related information to employees.

What you will do:

Responsibilities

• Execute end-to-end payroll processing for all US employees and support global payroll as required, ensuring accuracy, timeliness, and the maintenance of an accurate and reconciled payroll register, in full compliance with federal, state, and local regulations.
• Provide cross-training and serve as backup for payroll processing in other regions (e.g., Canada, Australia) to ensure continuity of global payroll operations.
• Review, validate, and reconcile timekeeping data for hourly and salaried employees, proactively resolving discrepancies prior to payroll runs.
• Administer payroll taxes, payroll deposits, benefits deductions, and third-party remittances, ensuring timely submission, accurate reporting, and immediate resolution of any variances.
• Prepare and enter payroll and benefit-related journal entries; perform monthly, quarterly, and year-end payroll account reconciliations, ensuring alignment between the payroll system and the general ledger.
• Lead year-end payroll activities, including W-2 preparation, taxable benefit reporting, multi-state reconciliations, and coordination with Finance, People and Culture, and external providers to ensure regulatory deadlines are met.
• Maintain and ensure compliance with regulatory requirements, including payroll tax registrations and rate changes, garnishments, leaves, benefit eligibility rules, and other statutory obligations.
• Deliver value added support to internal and external stakeholders, including responding to payroll and benefit related inquiries, preparing scheduled and ad-hoc payroll, headcount, and compliance reports.
• Maintain and strengthen internal controls by documenting processes recommending improvements and participating in the implementation and testing of payroll systems and improvements to the HRIS as needed.
• Support audits, ensuring payroll documentation, controls, and reconciliations are accurate, complete, and audit-ready at all times.
• Uphold strict confidentiality and data security standards, ensuring sensitive employee and company information is handled in compliance with policy and regulatory requirements.

Requirements

We want you to succeed, so you will need:

• 3+ years of payroll and benefits processing experience in California, and preferably in a multi-state environment
• Experience with data entry across various systems including benefits, time entry and payroll systems
• Experience with timekeeping software
• Experience with payroll systems (Ceridian preferred)
• Advanced Microsoft Office Excel (IE: XLOOKUP, pivot tables, compound formulas etc.)
• High degree of accuracy and attention to detail
• Excellent organizational and professional communication skills
• Ability to work independently and as a part of a team
• High technical skills, software proficiencies, or abilities
• Strong organizational, problem-solving, and communication skills.

Nice to Have: 

• Experience in Canadian and Australian payroll
• Experience with payroll system implementation
• Bachelor’s degree in Accounting, Business Administration or related field

Salary range: $42 to $45 per hour

Please note that the base pay offered may vary based on factors including but not limited to knowledge, skills and experience, geographic location, as well as business and organizational needs. This role is open for hybrid within the Fresno, CA region or remote within California state.

Benefits

Why this is the opportunity for you:

• Purposeful Work: Sleep better knowing you're making the world a better place through more sustainable food production. You'll have the opportunity to contribute and make an impact by working on meaningful projects.
• Our People: Work with a team that values fun, laughter, and each other in a collaborative and casual work environment.
• Recharge and Refresh: Benefit from a generous vacation policy, company paid holidays, and an annual year-end winter break to relax and rejuvenate.
• Give Back: Take advantage of dedicated volunteer days to support causes you care about.
• Work Flexibly: Enjoy hybrid working options for employees near our offices, emphasizing work-life balance.  
• Prioritize Your Well-Being: Access comprehensive, customizable health plans designed to support your physical and mental health.
• Save for tomorrow: Take advantage and enroll in our company's 401(K) plan.
• Stay Energized: Enjoy well-stocked snack options in our offices and team outings to build connections and have fun.

At Semios, we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. If you require accommodations during the interview process, please let us know. We believe that different perspectives and backgrounds are what make a company flourish and we welcome everyone.

**This organization participates in E-verify.