HCS Administrative Coordinator

HCS Administrative Coordinator page is loaded## HCS Administrative Coordinatorlocations: Long Beach Office 3800time type: Full timeposted on: Posted Todayjob requisition id: JR1796**SCAN Group is a not-for-profit organization dedicated to tackling the most pressing issues facing older adults in the United States. SCAN Group is the sole corporate member of SCAN Health Plan, one of the nations leading not-for-profit Medicare Advantage plans, serving more than 277,000 members in California, Arizona, Nevada, Texas and New Mexico. SCAN has been a mission-driven organization dedicated to keeping seniors healthy and independent for more than 45 years and is known throughout the healthcare industry and nationally as a leading expert in senior healthcare.****SCAN employees are a group of talented, passionate professionals who are committed to supporting older adults on their aging journey, while also innovating healthcare for seniors everywhere. Employees are provided in-depth training and access to state-of-the-art tools necessary to do their jobs, as well as development and growth opportunities. SCAN takes great pride in recognizing our team members as experts in their fields and rewarding them for their efforts. If you are interested in becoming part of an organization that is innovating senior healthcare visit www.thescangroup.org, www.scanhealthplan.com, or follow us on LinkedIn, Facebook, and Twitter.**Job Description:**The Job**The Administrative Assistant provides department support by completing various clerical and coordination tasks including, but not limited to, processing and triaging referrals, routing/attaching/mailing correspondence, scheduling team meetings, managing inventory, and submitting orders for equipment and supplies.**You Will**Organize and prioritize work by reviewing, triaging, and routing referrals and correspondence; collecting additional information and initiating communication when needed.Create and assign cases, maintain accurate documentation and tracking of tasks completed in the care management system and/or other tracking tools.Run reports for leadership team as requested.Schedule monthly and quarterly department meetings.Maintain department supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.Submit IT, system, and reporting requests; support new staff onboarding.Communicate effectively and respectfully with members, caregivers, peers, and other team members.Utilize department desktop procedures, workflows, job aids and training material; Identify barriers and brings to the attention of supervisor/manager.Sort incoming mail, collect and send outgoing mail, including managing digital mailroom mailboxes.Provide administrative support and performs clerical functions in support of departmental projects, as directed.We seek Rebels who are curious about AI and its power to transform how we operate and serve our members.Actively support the achievement of SCANs Vision and Goals.Other duties as assigned.**Your Qualifications**High School Diploma or equivalent experience. Associate's Degree or equivalent experience preferred.1 year or more of experience as an office clerk or similar duties of an office clerk.3 years or more of related experience preferred. (Test will be administered to assess proficiency.)Bilingual English and Spanish preferred.Technical expertise - Basic analytical skillsProblem Solving - Basic problem-solving skillsCommunication - Good communication and interpersonal skillsStrong communication and customer service skillsStrong organization skillBasic understanding of office procedures and toolsStrong attention to detail and time managementClear written and verbal communicationAbility to follow instructions and prioritize tasksProfessional demeanor and customer service orientationProficient in MS Office (Outlook, Excel, and Word)* Base salary range: $24.00 to $25.00 per hour* Internal title - Administrative Assistant* Work Mode - Mostly Onsite (in office in Long Beach, CA 1-2 days/week)* An annual employee bonus program* Robust Wellness Program* Generous paid-time-off (PTO)* Eleven paid holidays per year, plus 1 floating holiday, plus 1 birthday holiday* Excellent 401(k) Retirement Saving Plan with employer match and contribution* Robust employee recognition program* Tuition reimbursement* An opportunity to become part of a team that makes a difference to our members and our community every dayWe're always looking for talented people to join our team Qualified applicants are encouraged to apply nowAt SCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.SCAN is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.#LI-CS2#LI-Hybrid**Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities***The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)*Become part of a mission-driven team that makes a difference in the lives of seniors every day.SCAN has a long history of finding and investing in ways to meet seniors' needs. This focus is what attracts employees to SCAN. For each and every one of us, the SCAN mission is personal. *Keeping Seniors Healthy and Independent* is both our mission and our passion.That same commitment carries over to our employees. We provide the training, tools and support necessary to do your work. We reward effort and celebrate success. SCAN both develops and attracts people who are leading experts in their respective fields.If the SCAN mission is one you believe in too, we invite you to explore the career opportunities at SCAN.- A competitive compensation and benefits program; - An annual employee bonus program; - Generous paid-time-off (PTO); - Eleven paid holidays per year; - Excellent Retirement Savings program; - A work-life balance; and - An opportunity to become part of a team that makes a difference to our members and our community every day

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