Administrative Assistant

5 days ago

Franklin, TN, United States Southern Land Company Full time
Why Southern Land?

Our full-service company is comprised of planning, architecture, design, construction, marketing, and resident experience professionals-all in-house and working together every day to envision and create uniquely beautiful places.

Position Summary

The Administrative Assistant position performs routine administrative functions such as scheduling reservations at the Westhaven amenities, answering phones, customer service, ordering supplies, managing calendars and software, and other duties assigned.

Essential Functions
  • Assist with management of resident database (entering new homeowners/renters/golf members, removing homeowners who have moved out, updating info when needed, etc.).
  • Issue FOB's to new homeowners/renters/golf members.
  • Manage private reservations at the Residents' Club and other amenities that are available for rent.
  • Maintain inventory of supplies and order for clubhouse, fitness, pools, and office.
  • Fill in at front desk as needed.
  • Assist with maintaining schedules and room reservations at Residents' Club (i.e., fitness classes, other classes, group and club meetings, etc.)
  • Perform website updates.
  • Vet potential Instructors for classes at Residents' Club.
  • Issue and maintain Facility Agreements for Instructors teaching at Residents' Club.
  • Add events, classes, etc. to websites, also creating flyers, printed materials.
  • Support and assist with events, programs, activities, etc.
  • Run errands when needed.
  • Assist with answering phones and responding to resident emails and requests.
  • Other duties as assigned.
Knowledge, Skills, and Abilities
  • Strong working knowledge of Microsoft Office and basic website management.
  • Ability to keep sensitive information highly confidential.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills, and the ability to deal professionally with clients, vendors, and co-workers on the phone and in person.
  • Excellent organizational and time management skills, ability to take initiative, use good judgment, demonstrate a strong sense of urgency and attention to detail, and carry multiple projects through to completion.
  • Ability to work independently and collaboratively, prioritize work and ask for further clarification when necessary.
  • Ability to work under pressure with tight time constraints, as well as the ability to deal with frequent interruptions, unresolved situations, frequent change, delays, or unexpected events.
  • Ability to lift up to 35 lbs.
  • Some weekends / holiday weekends and overtime will be required on occasion.
Education and Experience
  • College Degree Preferred
  • Minimum 3 years' experience in similar administrative role
  • Strong working knowledge of Microsoft Office including Excel
Company Overview

Southern Land Company believes that community is the heart of every successful development project. With that as our starting point, we create residential developments around the country that provide a generous, comfortable lifestyle to those that call them home. In support of our single family and multifamily projects, we also undertake key retail, office, and recreation developments to craft convenient, complete communities. We believe in big ideas and paying attention to every detail required to realize them.

We Have...
  • A strong brand recognized for quality, performance, and artistry
  • Guiding principles of creativity and innovation
  • An open mind for new ideas and creative methods
  • A strong compensation and benefits package, including health, vision, dental, 401k with a strong match and more

Southern Land Company is an Equal Opportunity Employer (EOE) and we seek to create an inclusive work place that embraces diverse backgrounds, life experiences and perspectives. Southern Land Company offers a competitive benefits package, including 401k and paid time off. Southern Land Company is a Drug Free Workplace. For more information, please visit our website at www.southernland.com.

The above information is only an illustration of the general nature and level of work performed by the employee within this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the Company and employee and is subject to change by the Company as the needs of the Company and requirements of the job change.

#SLC1

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

  • Administrative Assistant

    2 weeks ago

    Franklin, TN, United States NHC HealthCare Columbia Full time

    Administrative Assistant / Scheduler NHC HealthCare Franklin is looking for an Administrative Assistant / Scheduler to join our team! The preferred candidate will have 1-year prior staffing and scheduling experience, be organized, able to work in a fast-paced environment, and have superior communication skills. This candidate must also be flexible, caring,...

  • Administrative Assistant

    2 weeks ago

    Franklin, TN, United States NHC HealthCare Columbia Full time

    Administrative Assistant / Scheduler NHC HealthCare Franklin is looking for an Administrative Assistant / Scheduler to join our team! The preferred candidate will have 1-year prior staffing and scheduling experience, be organized, able to work in a fast-paced environment, and have superior communication skills. This candidate must also be flexible, caring,...

  • Administrative Assistant

    2 weeks ago

    Franklin, TN, United States NHC HealthCare Columbia Full time

    Administrative Assistant / Scheduler NHC HealthCare Franklin is looking for an Administrative Assistant / Scheduler to join our team! The preferred candidate will have 1-year prior staffing and scheduling experience, be organized, able to work in a fast-paced environment, and have superior communication skills. This candidate must also be flexible, caring,...

  • Administrative Assistant

    2 weeks ago

    Franklin, TN, United States NHC HealthCare Columbia Full time

    Administrative Assistant / Scheduler NHC HealthCare Franklin is looking for an Administrative Assistant / Scheduler to join our team! The preferred candidate will have 1-year prior staffing and scheduling experience, be organized, able to work in a fast-paced environment, and have superior communication skills. This candidate must also be flexible, caring,...

  • Administrative Assistant

    2 weeks ago

    Franklin, TN, United States NHC HealthCare Columbia Full time

    Administrative Assistant / Scheduler NHC HealthCare Franklin is looking for an Administrative Assistant / Scheduler to join our team! The preferred candidate will have 1-year prior staffing and scheduling experience, be organized, able to work in a fast-paced environment, and have superior communication skills. This candidate must also be flexible, caring,...

  • Administrative Assistant

    2 weeks ago

    Franklin, TN, United States NHC HealthCare Columbia Full time

    Administrative Assistant / Scheduler NHC HealthCare Franklin is looking for an Administrative Assistant / Scheduler to join our team! The preferred candidate will have 1-year prior staffing and scheduling experience, be organized, able to work in a fast-paced environment, and have superior communication skills. This candidate must also be flexible, caring,...

  • Administrative Assistant

    2 weeks ago

    Franklin, TN, United States NHC HealthCare Columbia Full time

    Administrative Assistant / Scheduler NHC HealthCare Franklin is looking for an Administrative Assistant / Scheduler to join our team! The preferred candidate will have 1-year prior staffing and scheduling experience, be organized, able to work in a fast-paced environment, and have superior communication skills. This candidate must also be flexible, caring,...

  • School nurse and Administrative Assistant to the ELC Director

    3 days ago

    Franklin, TN, United States Battle Ground Academy Full time

    Battle Ground Academy is seeking an experienced and enthusiastic individual to work in a dynamic and fast-paced work environment. The School Nurse / Administrative Assistant is a 12-month, dual role for the Early Learning Center (PreK division). As a nurse, the candidate will provide health services to students, promote health education, and ensure a safe...

  • School nurse and Administrative Assistant to the ELC Director

    5 days ago

    Franklin, TN, United States Battle Ground Academy Full time

    Battle Ground Academy is seeking an experienced and enthusiastic individual to work in a dynamic and fast-paced work environment. The School Nurse / Administrative Assistant is a 12-month, dual role for the Early Learning Center (PreK division). As a nurse, the candidate will provide health services to students, promote health education, and ensure a safe...

  • Accounts Receivable Administrator

    5 days ago

    Franklin, TN, United States Empower Rental Group Full time

    Empower Rental Group is hiring an Accounts Receivable Administrator in Nashville! Empower Rental Group is a family of local equipment rental providers across the Southeastern US. We began with 3 locations in 2021 with the goal of being the difference in the equipment rental industry by doing everything differently. We now have over 36 locations, and we are...