Office Manager
2 weeks ago
Our client is seeking an experienced Office Manager & Accounting Assistant to support a growing and thriving organization. This is more than a traditional office role - it's an opportunity to become a key partner to the executive team, influencing operations, supporting financial strategy, and ensuring the office runs smoothly in a fast-paced, entrepreneurial environment.
This role offers the chance to work at the ground level of a company on the rise, with visibility, impact, and career growth potential. The individual will play a critical part in supporting leadership, contributing to decision-making, and helping shape the next stage of organizational growth.
Key Responsibilities
Office Management (50%)
- Oversee daily office operations and serve as the primary point of contact for internal staff, external vendors, and visitors.
- Implement, document, and improve office procedures to support efficiency and growth.
- Manage vendor relationships, contracts, and purchasing of office supplies, services, and equipment.
- Support executive leadership with scheduling, meeting coordination, and preparation of presentations or materials.
- Partner with leadership to evaluate and recommend tools, systems, and processes that improve workflow and operational effectiveness.
- Process invoices, bills, payments, and expense reports accurately and on time.
- Enter financial data and manage bookkeeping records in QuickBooks.
- Assist with preparing financial reports, reconciliations, and budget updates.
- Support payroll processing and maintain employee time/leave records.
- Partner with the executive team to support financial planning, forecasting, and analysis.
- Maintain strict confidentiality in all financial and employee-related matters.
- 5+ years of experience in office management, administrative leadership, or accounting/finance support roles.
- Prior experience working directly with executives and serving as a partner in decision-making processes.
- Proficiency in QuickBooks and Microsoft Office Suite required.
- Strong understanding of bookkeeping and accounting principles; experience preparing reconciliations, journal entries, and financial reports preferred.
- Proven ability to manage multiple projects in a fast-paced environment, while maintaining accuracy and attention to detail.
- Driven to strive for continuous improvement, with a focus on streamlining processes for efficiency and effectiveness.
- Excellent organizational skills with the ability to set priorities and adapt quickly to changing needs.
- Exceptional communication skills, both written and verbal.
- Strong interpersonal skills with the ability to influence, collaborate, and build trust across teams.
- Demonstrated track record of confidentiality, integrity, and professionalism.
- High-Growth Environment: Join a financially stable company experiencing exciting growth.
- Career Development: Room to grow into expanded responsibilities and leadership opportunities.
- Influence & Impact: Work directly with executives and shape the direction of the company.
- Entrepreneurial Team: Be more than a number-cruncher; play a strategic role in supporting innovation and decision-making.
- Collaborative Culture: Join a supportive, tight-knit team that values initiative, creativity, and collaboration.
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