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Administrative Assistant- Columbia
3 weeks ago
Do you have a talent for providing exceptional administrative support? Join us at the South Carolina Department of Employment and Workforce (DEW) We are seeking a detail-oriented and reliable Administrative Assistant to support the Facilities Management division in Columbia. This role is ideal for someone who is organized, self-motivated to accomplish tasks as they are assigned, possess good time management skills, and the ability to positively interact with employees throughout the state. Facilities oversees maintenance and construction, office moves, postal operations, parking lot management, physical security including ID key cards, and recycling, shredding, and archiving.
Key responsibilities include:
- Receive and distribute mail, writing letters, and filing documents.
- Maintain correspondence, reports, and other documents.
- Track energy costs and maintaining monthly telephone list.
- Creating shopping carts and approving invoices in SCEIS.
- Track and update P.O. data in a spreadsheet.
- Handle I.D. badge, parking, and key requests in OnBase.
- Assign parking tags and tracking parking changes.
- Maintain a database for tracking and accounting of keys.
- Manage creation, distribution, and activation of new ID badges.
- Order and maintain supplies of agency promotional items.
- Assist with emergency purchases and business card orders.
If you're ready to take on this challenge and help support South Carolina's workforce system, please apply. We look forward to hearing from you
Minimum and additional requirements include:
Education and experience: A High School Diploma and 2 years of clerical experience. A bachelor's degree may be substituted for the related work experience.
Additional requirements: Working knowledge of standard office equipment and machines. Microsoft Office experience.
Preferred qualifications: Knowledge of state procurement policies and procedures and of agency policy and procedures, ability to create purchase order shopping carts in SCEIS.
Additional comments: Supplemental questions are considered part of your official application. Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
