Administrative Coordinator

1 week ago

Boston, MA, United States Mondo Full time

Administrative Coordinator (on-site)

Base pay range: $20.00/hr - $30.00/hr

Start date: ASAP

Duration: 3-month contract (potential to extend)

Job Description: Provide frontline administrative and customer service support, coordinating office functions and hybrid meetings.

Day-to-Day Responsibilities
  • Welcome faculty, staff, and visitors at the front desk and respond to departmental emails
  • Coordinate facilities requests and communicate updates
  • Manage department calendar and room reservations
  • Prepare meeting agendas, take minutes, and distribute summaries
  • Support hybrid meetings with technical setup and troubleshooting
  • Create flyers and assist with social media efforts
  • Handle small financial transactions, ordering, and invoicing
  • Learn and adapt to new systems and technologies
Requirements
Must-Haves
  • 13 years of administrative or office coordination experience
  • Strong customer service and communication skills
  • Proficiency in Microsoft Office (Word, Teams, Excel, Outlook, PowerPoint)
  • Experience coordinating hybrid meetings (in-person/virtual)
  • Time management and organizational abilities
Nice-to-Haves
  • Experience working in higher education
  • Familiarity with social media and flyer creation
  • Ability to support technical needs during meetings
  • Health and dental insurance, a 401(k) plan with employee stock ownership (ESOP) matching, a generous paid holiday shutdown, vacation days, sick days, life and disability insurance, and a wellness program with an Employee Assistance Program (EAP).

Seniority Level

Associate

Employment Type

Contract

Job Function

Administrative, Project Management, and Customer Service

Industries

Staffing and Recruiting

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