Field Administrator

2 weeks ago

Philadelphia, PA, United States Dennis Group Construction & Site Safety Full time
About the Job

The Traveling Construction Field Administrator plays a vital role in our design-build project execution team. Our projects are complex, requiring a significant amount of coordination for successful completion. As a Traveling Construction Field Administrator, you will handle various administrative tasks at construction sites, ensuring smooth project execution from start to finish.

You will frequently interact with our project managers and engineering staff.

Typical responsibilities include:

  • Preparing, issuing, and maintaining safety documents for contractors
  • Facilitating onboarding for visitors and new staff
  • Managing third-party relationships with subcontractors and vendors
  • Interacting with clients and assisting with progress reports
  • Attending project meetings and recording minutes
  • Assisting with safety and leading safety orientations as needed
  • Procuring project services and equipment as needed
  • Preparing and maintaining project reports and logs
  • Preparing permit applications and coordinating inspections
  • Coordinating project setup and close-out activities
  • Promoting continuous and productive communication between project participants, including internal and external clients and partners
  • Ensuring site cleanliness and enforce housekeeping standards
  • Assisting with document turnover to clients and punch list management
About You

Successful Field Administrators at Dennis Group are highly organized, professional, self-motivated, and energetic individuals with excellent communication and interpersonal skills.

Additionally, you possess:
  • A Bachelor's degree in Construction Management or similar field (preferred)
  • Experience assisting project leadership teams in coordination of project tasks
  • Experience in third party & client relationship
  • Experience providing assistance in areas of progress reports, permit applications and safety
  • Proficiency in MS Office, including Excel, Word, Outlook, and Teams
  • The ability to work in a fast-paced environment and manage multiple tasks
  • Strong organizational and communication skills
  • The ability to manage and prioritize multiple concurrent responsibilities
  • A strong attention to detail
  • Direct experience working for a construction, engineering or architectural firm
  • The ability to meet travel requirements as detailed below: 100% travel, working 10 days on, 4 days off at project location.
  • Familiarity with MS Project, SharePoint, Procore, Bluebeam, CAD as well as Deltek (a plus)

Travel Requirement

**Our projects are located throughout the United States and Canada, and this is a full-time site-based position. Assigned projects typically last from 8 to 12+ months. Meal and lodging per diems are provided along with reasonable travel provisions. Candidates should expect a 100% travel requirement, traveling to a project site, setting up reasonable temporary living arrangements, and working 10 days on, 4 days off schedule.

About Us

We plan, design, engineer, and build food plants for major brands across the country and the world. For the past three decades, we've focused exclusively on the food and beverage industry, helping your favorite brands put your favorite foods in the grocery store. Simply put, food isn't one thing we do, it's all we do.

Dennis Group offers competitive compensation packages commensurate with experience. We provide comprehensive employee benefits including medical, dental, vision, life and disability insurance, paid time off including an open vacation policy, as well as bonus, profit-sharing, and retirement plans.

Dennis Group is proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or genetics.

JOB CODE: 1002645

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