Accounting Assistant

7 days ago

Tacoma, WA, United States AST Inc Full time
At AST, we enhance the efficiency, productivity, and safety of flexible aseptic manufacturing processes for the worldwide Life Science Industry by offering innovative products, services, and solutions. 
Do you want to contribute to a shared vision and mission? Would you like to bring your unique talents to have a significant impact at a growing company? At AST we strive to build a workplace that enables every team member to meet and exceed their capabilities.

We set our expectations high and provide the environment and resources necessary to bring out the very best. AST is proud of our team. Providing challenging and rewarding work, with opportunities for personal/professional development is our key to this longevity. AST is an equal opportunity employer.
 
Compensation range for onsite WA applicants is $20.00 to $25.00 per hour. This is a temporary full-time role. All applicants are welcome to apply.  

Responsibilities
As the Accounting Assistant at AST, you will coordinate all aspects of accounts payable along with assisting in A/R, Cash and General Ledger and associated month and year-end responsibilities. 
  • Ensure the AP process is completed accurately and timely, including proper coding of invoices according to company procedures. Process weekly payment run, pay vendors through portals.
  • Daily monitoring of AP inbox for prioritization of processing items.
  • Help on credit card transactions by matching receipts on Pos; vouch AP vendor payments made by credit card. Provide credit card transaction details to Administrator.
  • Responding to vendor correspondence on a timely basis.
  • Responsible for resolving unmatched receipts on a timely basis.
  • Assist in the AR process and collection of outstanding balances according to company procedures. 
  • Responding to customers’ requests & correspondence on a timely basis.
  • Assist in entering and posting daily AR collections and daily cash disbursement in Jobscope.
  • Assist on the Scheduling Milestones update for cash flow management and projections.
  • Enter bank transactions, perform bank reconciliations.
  • Prepare and submit sales and use taxes; and B&O taxes; and other taxes needed.
  • Help in setting up new customers according to AST procedures.
  • Assist in creating new invoices for new projects & new customers.
  • Assist in providing information for cash flow management and projections. 
  • Participate in month/year-end close through journal entries preparation and reconciliations.
  • Support the Accounting team with financial reporting, maintaining reconciliations of various balance sheet accounts, reconciling various subsidiary accounts to the General Ledger, and identifying and correcting any discrepancies.
  • Help in maintaining and achieving Accounting KPIs.
  • Help in information gathering for external CPA/auditors for the audits and compilations.
  • Maintain an orderly accounting filing system – electronic and physical files.
  • Prepare and assist with other accounting related reporting, analysis, or reconciliation requirements as needed.
  • Provide clerical and administrative support to management as requested, including managing Accounting mails and their distribution for proper action.
  • Performs other duties including special projects as assigned by manager to support the needs of the organization.
  • Assist other team members as needed.
Qualifications
  • One to three years of experience in an accounting role.
  • AA degree or two-year education in accounting or a combination of education and directly related work experience. Students actively pursuing an Accounting degree are welcome.
  • Experience in accounting and ERP systems is preferred.
  • Strong attention to detail.
  • Motivated self-starter that can also work as part of a team.
  • High sense of urgency.
  • Knowledge of GAAP, accounting procedures, and financial statements helpful but not required.
  • Experience with Jobscope accounting software or other ERP systems is helpful but not required.
  • Intermediate knowledge of Outlook and Excel.
  • Ability to learn and adapt to changing requirements.
  • Demonstrated ability to streamline processes.
  • Ability to organize and write procedures in a logical/methodical manner.
  • Ability to define priorities and to handle multiple tasks and projects.
  • Ability to work under pressure and maintain a problem-solving attitude.
  • Calm demeanor, high customer service approach.
  • Ability to work with vendors to maintain the highest level of professional relationship.

Eligibility Requirements:
  • Must be legally authorized to work in the United States without restriction.
  • Must be willing to take and successfully pass a drug test.

AST is proud of our team. Providing challenging and rewarding work, with opportunities for personal/professional development is our key. AST is an equal opportunity employer.

This is a temporary full-time position based in Tacoma.

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