Administrative Assistant
6 days ago
Location : Bismarck, ND
Job Type: Part-Time
Job Number: 202500109
Department: Fire Department
Opening Date: 11/17/2025
Closing Date: 12/21/2025 11:59 PM Central
FLSA: Non-Exempt
Job Description
Pay rate up to $20.00/hr, depending on experience.
This position is responsible for providing direct support to fire department administration on assigned projects.
Flexible hours Monday-Friday.
Examples of Duties
• Provide direct support on a wide array of projects including briefings on administrative topics, reports, etc..
• Develop and curate content for various social media platforms (bismarcknd.gov website, Facebook, X, etc.)
• Assist in maintaining department Standard Operating Guidelines/Procedures and inventory records for department including content within fire stations, fire trucks and equipment, vehicles, communications equipment, office equipment and personal protective equipment.
• Process accounts payable, purchase orders and credit card expenditures for assigned areas.
• Provide administrative support in the personnel processes.
• Assist in the budget process in entries, accuracy and ensuring completion of modules.
• Assist in managing the open records request process regarding fire incidents and investigations.
• Develop office procedures.
• Provide backup to Fire Administrative Coordinator
• Perform related duties
Minimum Qualifications
• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a some related college education.
• Sufficient experience in social media management and content creation.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years.
Supplemental Information
• Knowledge of modern office practices and procedures.• Knowledge of social media platforms and their best practices.
• Knowledge of city and departmental policies and procedures.
• Knowledge of records retention and open records
• Knowledge of computers and job-related software programs to include Word and Excel.
• Skill in accuracy and detail for work products.
• Skill in prioritizing and organizing work.
• Skill in maintaining confidentiality on sensitive issues to include personnel and fire investigation information.
• Skill in oral and written communication.
• Skill in the use of such office equipment as a computer, scanner and copier.
This position is not eligible for benefits.
01
Do you have a high school diploma or equivalent?
- Yes
- No
02
Do you have a valid driver's license?
- Yes
- No
03
Which of the following do you have experience with? (check all that apply)
- None
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Geographic Information Systems
- Website update/management
04
How many years of experience do you have in administrative office support or a very closely related work field?
- None
- 1-2 years
- 3-4 years
- 5-6 years
- 7 years or more
Required Question
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