Administrative Assistant

2 weeks ago

Las Vegas, NM, United States New Mexico Highlands University Full time
Job Details

Job Location
Main Campus - Las Vegas NM - Las Vegas , NM

Position Type
Part Time

Education Level
2 Year Degree

Salary Range
$16.54 - $16.54 Hourly

Travel Percentage
None

Job Category
Staff

Description

SUMMARY:This position is responsible for providing administrative support.

DUTIES AND RESPONSIBILITIES:

  • Provides assistance to students and faculty;
  • Performs clerical tasks in the data entry function, compiles spreadsheets, etc.;
  • Screens and directs telephone, e-mail, and in-person inquiries.;
  • Maintains confidential and accurate records and files;
  • Maintains program databases; Assists with gathering program data;
  • Handles confidential material accurately and in a professional manner;
  • Prepares Travel Requests, Vouchers;
  • Prepares Purchase Requisitions, Checks Requests and other financial documents;
  • Picks up and delivers departmental mail and other documents;
  • Attends meetings as assigned for the purpose of taking minutes and/or gathering information as required;
  • Prepares Schedule Entry Forms and Schedule Change Forms;
  • Coordinates textbook ordering process working with faculty, chairs and bookstore as necessary;
  • Collects candidate applications and checks for completeness;
  • Prepares communications to students;
  • Communicates with students regarding program status; Answers routine student questions and directs students to appropriate academic departments;
  • Forwards documentation to appropriate Advisor/Faculty for approval;
  • Assists with the gathering of data forCAEP/CACREPAccreditation;
  • Assists with gathering of data for outcomes assessment;
  • Prepares reports as needed forCAEP/CACREPand Outcomes Assessment;
  • Updates Advisors in the Banner System;
  • Maintains program handbooks (i.e., Student Handbook and Practicum/Internship Handbook;
  • Maintains regular attendance;
  • Performs other job-related duties as assigned.
Qualifications

MINIMUM REQUIREMENTS:
  • EDUCATION: High School Diploma orGED.
  • EXPERIENCE: Three (3) years of experience performing general clerical/administrative assistant work.
    • PREFERENCE:
        • Associate degree in any field.
EMPLOYMENT REQUIREMENTS:
  • Must possess and maintain a valid New Mexico Driver's License;
  • Must be willing to travel;
  • Must be willing to work overtime as required;
  • Must be willing to work flexible schedules as needed.
KNOWLEDGE, SKILLS, & ABILITIES:
  • Experience working with Banner (Student Information System) or willingness to learn the system;
  • Knowledge of general office practices and procedures;
  • Knowledge of preventative maintenance of office machines;
  • Knowledge of business communication;
  • Knowledge of general office procedures;
  • Skilled in Microsoft Office applications including Word, Excel, and Access;
  • Skilled with managing webpage content;
  • Ability to maintain effective working relationships with faculty, students, University community, and the general public;
  • Ability to communicate effectively by having an excellent command of the English language (both oral and writing);
  • Ability to follow written and verbal instruction;
  • Ability to make independent routine decisions;
PHYSICAL DEMANDS:
  • Work is performed in a typical interior/office work environment;
  • Repetitive hand motions and prolonged use of computer;
  • Must occasionally lift and/or move up to twenty (20) pounds;
  • Sitting for extended periods of time;
  • Kneel, bend, and stoop.
WORK ENVIRONMENT:
  • Work is performed in a typical interior/office work environment;
  • Work is performed in a typical interior/office work environment.

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