Human Resources Generalist

1 week ago

Pearland, TX, United States Allied Fire Protection Full time
HUMAN RESOURCES GENERALIST

JOB DESCRIPTION

Position Summary

Under the direction of the Human Resources Lead, the Human Resources Generalist supports a dynamic, mission-driven organization by managing a wide range of HR functions with an emphasis on individual and company licensing, travel and per diem coordination, document retention, TWC responses, and day-to-day HR operations. This role is ideal for an early to mid-career HR professional who thrives in a fast-paced environment, embraces accountability, and is committed to supporting a team that protects lives and property.

Job Responsibilities include but are not limited to:
  • Company and Employee Licenses
    • Coordinate and maintain team member and company licensing required for fire alarm, sprinkler, and suppression
    • Ensure technicians and inspectors remain compliant with state and local regulations (e.g., Texas State Fire Marshal, NICET, municipal requirements)
    • Track expiration dates, oversee renewals, and organize required CEU documentation
    • Partner with operations and leadership to ensure field personnel meet all credentialing requirements for jobsite access and regulatory compliance
    • Maintain copy of all employee and company state fire marshal licenses in Corporate Services shared drive and a printed copy of all Pearland employee licenses
    • Ensure that all company state fire marshal and state licenses are on display
  • Travel & Per Diem Coordination
    • Schedule and manage travel arrangements for field and project teams, including lodging, flights, rental vehicles, and jobsite travel needs
    • Administer per diem allocations in alignment with company policy and project requirements; ensure accurate and timely reimbursement
    • Maintain organized travel records and support cost-efficient, employee-friendly travel logistics
  • Document Retention & Recordkeeping
    • Maintain compliant and organized HR records, including licensing, training, safety certifications, personnel files, and policy acknowledgments
    • Ensure document retention practices meet industry-specific legal, regulatory, and audit standards
    • Support digital document management initiatives to improve accessibility and accuracy of team member data
  • Request for Information Responses
    • Verification of Employment Responses completed timely
    • Prepare and submit accurate, timely responses to unemployment claims and Texas Workforce Commission (TWC) inquiries
    • Review employment history, performance, and separation documentation to ensure factual and compliant responses
    • Advise leadership on patterns or issues that may impact claims or employment practices
  • General HR Support
    • Maintain company phone list
    • Order and maintain company mobile phones and accessories
    • Mailing annual raise letters
    • Manual benefit entry as necessary
    • Monthly birthday card distribution
    • Annual MVR Checks for all employees; prepare No Drive Letters as necessary
    • Scheduling random drug screenings
    • Plan and execute holiday decorations/snacks for breakroom holiday events
    • Serve as a resource for team members and managers regarding HR policies and company values
  • Support Corporate Services team with new hires, transfers, promotions and terminations
    • Add and Remove employees to Alert Media
    • Shirt orders as needed
  • Assist with or arrange for all Pearland office maintenance issues
  • Support Corporate Services and Executive team with special projects, programs and initiatives
  • Other duties as assigned
Knowledge:
  • High School diploma or GED is required
  • Bachelor's degree in Human Resources, Business, or related field is preferred equivalent experience considered
  • Familiarity with licensing requirements (NICET, state fire marshal, AHJ permitting) is a plus
Work Experience:
  • Minimum of 5 years Administrative experience
  • 2-5 years of HR experience, ideally in construction, trades, field services or Fire & Life Safety industries
Skills and Competencies:
  • Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
  • Excellent communication skills and ability to build trust across diverse roles, including field and technical teams.
  • Proficiency in Microsoft Office Suite
  • ADP WorkforceNow experience is strongly preferred
  • Must have valid state driver's license and good driving record

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