Office Assistant

2 weeks ago

New York, NY, United States DJH MECHANICAL SERVICES INC Full time

We are seeking an Office Assistant to join our team You will perform clerical and administrative functions in order to drive company success.

This is a Construction Company, prior experience with any construction, architecture, engineering or property management a plus.

Any prior back office experience a plus

Responsibilities:

  • Draft correspondences such as emails and other formal documents such as estimates
  • Plan and schedule appointments and events
  • Answer inbound telephone calls
  • Interface with vendors, clients and technicians
  • Track and organize data including purchase orders, invoices and contact information
  • Request quotes and place orders
  • Payroll
  • A/P
  • A/R
  • Perform other office tasks as needed
Qualifications:
  • Previous experience in office administration or other related fields
  • Ability to prioritize and multitask
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Strong organizational skills
  • MS Word
  • MS Excel
  • MS Outlook
  • Experience with QuickBooks or comparable accounting software
  • Any CRM experience
  • Familiarity with construction such as plumbing, HVAC or property maintenance preferred but not required

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