Office Administrator

Job Description:

Join Our Dynamic Team:

Have you ever wondered how an airplane wing doesn't break off during takeoff & landing? Or, how a cell phone is able to withstand impact forces if it falls to the ground? At Instron, we build mechanical testing systems that allow companies, engineers & scientists to test these and many other products from our everyday lives.

Our systems are trusted by 95% of the world's largest manufacturing companies to gather critical data, informing the design of components and materials. Our customers use Instron's products to test a wide range of materials such as metals, plastics and composites within a diverse range of industries including biomedical, aerospace, electronics and defense. Our systems can be found in quality control, research and development and educational laboratories throughout the world.

What You'll Do:

Are you highly organized self-starter who can manage responsibilities independently and make an impact? We're looking for an Office Administrator who will play a critical role in all our office operations and a trusted partner to our division leadership team. Reporting to the Human Resources Director, you'll be responsible for keeping our day-to-day operations running smoothly, coordinate meetings and manage schedules with precision, assist with event planning and exciting projects that bring our team together.

Specific responsibilities include :

Greet and guide visitors assisting in our Lobby Guard system

Manage calendars, schedule meetings and coordinate appointments

Assist with event planning and coordination for all hands meetings, business reviews, and quarterly off-site manager meetings

Assist with travel arrangements and expense reporting for divisional leadership team

Collect and manage mail for different departments

Answer and direct phone calls, emails, and other communications to the appropriate recipients

Manage catering arrangements for both large company-wide meetings and smaller departmental gatherings, ensuring quality and timeliness

Manage supplies, catering, and employee badge issuance

Assist in the coordination and communication of company-wide events to all employees fostering engagement and awareness

Assisting with special projects and other duties as needed

What You'll Bring:

High school diploma or equivalent; associate or bachelor's degree preferred

Proven experience as an administrative assistant or in a similar role

Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook, etc.)

Strong organization and time-management skills

Excellent written and verbal communication skills

Ability to multitask and prioritize effectively in a fast-paced environment

Professional demeanor and strong attention to detail

Additional information:

Take this opportunity to join a successful team where you can make an immediate impact. We offer:

Competitive pay

Medical (multiple options), vision and dental insurance

Company provided life insurance and both short- and long-term disability

401(k) retirement savings with a company match

Generous Tuition reimbursement

Parental leave

3:1 match for charitable donations

Instron is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by applicable federal, state or local laws.

Compensation Information:

This position has a starting salary range of $33.00 to $35.00 per hour. Pay is determined by several factors, including a candidate's experience, relevant skills, and qualifications

ITW is an equal opportunity employer. We value our colleagues' unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.