Bilingual Facilities Administrative Coordinator

7 days ago

Washington, DC, United States CMI Management Full time

Job Description

The Facilities Administrative Coordinator provides essential administrative and operational support to the Facilities Management function. This role ensures the efficient coordination of facility services through accurate record-keeping, vendor communication, service request tracking, and internal coordination. The position supports timely responses to building needs and contributes to the smooth day-to-day operation at CMI’s customer site in Washington, DC. Must be bi-lingual (English/Spanish).

Key Job Functions

  • Maintain accurate records related to facility operations, work orders, and service documentation
  • Track and manage Service Request System (SRS) entries and updates, including integration with Maximo
  • Coordinate communication with vendors, contractors, and internal stakeholders
  • Support scheduling, follow-ups, and status reporting for maintenance and facility service requests
  • Assist facilities leadership with administrative coordination and reporting as required
  • Ensure timely processing and closure of service requests to support operational efficiency

Qualifications:
Qualifications

  • Must be able to write and speak English and Spanish fluently
  • Proficiency with CMMS, Maximo or other ticket tracking system is preferred
  • Detail-oriented, self-starter with strong organizational skills
  • Punctual, reliable, and efficient in task execution
  • Strong written and verbal communication skills
  • Ability to manage multiple priorities and meet deadlines
  • Proficiency with facility management systems and administrative tools

Additional Information

COMPETENCIES FOR SUCCESS

  • Teamwork
  • Results orientation/operational excellence
  • Holding self and other accountable
  • Operational business thinking

All your information will be kept confidential according to EEO guidelines.

CMI is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the hiring selection process are available upon request.

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