Operations Events Intern

4 days ago

Madison, WI, United States Promega Full time
Job Description

JOB OBJECTIVE: The Operations Events Intern will assist in planning, organizing, and executing events, primarily employee-facing events, including the Summer Operations Employee meeting and picnic, as well as supporting recognition programs. This position will support event logistics, assist with administrative tasks, and help ensure smooth event setup, execution, and breakdown. The intern will gain hands-on experience in event coordination and employee engagement initiatives.

**Age requirement: 21+ for responsibilities that include handling and staging sealed alcoholic beverages for event storage, set-up, and clean-up.

CORE DUTIES:

1. Assist with planning and organizing the Summer Operations Employee Meeting and Picnic.

2. Administer event supplies to ensure materials are prepared and organized.

3. Assist with the logistics and execution of recognition programs.

4. Provide administrative support as needed.

5. Participate in event setup, including arranging booths, signage, and necessary equipment.

6. Support event execution with on-site activities and troubleshooting issues as needed.

7. Assist with post-event breakdown, including packing and returning supplies.

8. Demonstrates inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity and respect for others.

9. Embracing and being open to incorporating Promega's 6 Emotional & Social Intelligence (ESI) core principles in daily work.

10. Understands and complies with ethical, legal and regulatory requirements applicable to our business.

KEY QUALIFICATIONS:

1. High School diploma or proven work experience that ensures you are ready to be successful in this role.

2. Currently enrolled in a degree program (preferably in Event Planning, Hospitality, Business, or related field).

3. Strong organizational skills with an ability to prioritize tasks effectively.

4. Ability to work independently and as part of a team, especially in fast-paced environments.

5. Basic knowledge of Microsoft Office applications (Word, Excel, PowerPoint).

PREFERRED QUALIFICATIONS:

1. Previous experience or coursework in event planning, hospitality, operations, or recognition programs.

2. Strong communication skills, with the ability to interact effectively with vendors, internal stakeholders, and employees.

3. Access to a reliable vehicle for work-related travel between sites or locations.

PHYSICAL DEMANDS:

1. Ability to lift and move objects weighing up to 20 pounds.

2. Ability to move around event sites for setup, execution, and breakdown.

3. Ability to use a computer and standard office equipment.


At Promega, we are committed to building a diverse workforce that reflects the communities we serve and creating a culture where everyone belongs. As an Equal Opportunity Employer, we welcome and encourage applications from all backgrounds, ensuring that employment decisions are made fairly and equitably.

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