Senior Executive Assistant

1 week ago

Waltham, MA, United States Global Partners Full time
Job Summary:

At Global Partners, business starts with people. Since 1933, we've believed in taking care of our customers, our guests, our communities, and each other-and that belief continues to guide us.

The Global Spirit is how we work to fuel that long term commitment to success. As a Fortune 500 company with 90+ years of experience, we're proud to fuel communities-responsibly and sustainably. We show up every day with grit, passion, and purpose-anticipating needs, building lasting relationships, and creating shared value.

Job Description:

The Senior Executive Assistant to the CEO will provide executive and administrative support to the CEO of Global Partners LP. The ideal candidate will have a demonstrated record of accomplishment in support roles at the C-Suite, excellent judgment, the ability to work independently, as well as a high level of creativity. The person must possess strong business judgment and communication skills and the ability to interact with a variety of people at all levels of the organization.
  • Perform diverse, advanced administrative duties and manage high-level tasks to include meetings/events planning, calendar management, complex travel arrangements, and handling confidential and sensitive information.
  • Coordinate general meetings and conference calls, including venues, transportation, food, and materials preparation.
  • Answer and screen phone calls and respond to emails and inquiries in a timely, professional manner.
  • Compose and accurately proofread letters and documents.
  • Create presentations, reports and proposals.
  • Create and maintain files and effectively organize the Executives' offices as needed.
  • Act as an ambassador with company staff, senior management, board members, business associates, clients, vendors, and business partners.
  • Coordinate timely receipt and organization of quarterly financial materials and related meetings.
  • Work with investor relations firm to coordinate timely preparation of investor presentations, conference attendance, and investor meetings.
Qualifications:
  • Bachelor's degree or equivalent experience
  • 5-10 years of Executive/Administrative Experience
  • Prior experience in C-suite support is required
  • Technical proficiency and significant expertise with Microsoft Office tools including Microsoft Excel, Word and PowerPoint
  • Proven track record of meeting deadlines and successfully managing administrative processes and projects
  • Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills
  • Significant experience writing and editing professional correspondence
  • Demonstrated problem solving skills
  • Self-motivated and able to operate independently with excellent organizational skills and attention to detail
  • Outstanding ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style
  • Excellent time management and multi-tasking skills -- able to effectively multitask, juggle shifting priorities, deliver quickly and adapt to changing demands in a fast-paced, dynamic environment
  • Ability to work with a sense of urgency while maintaining accuracy and professionalism
Additional Job Description:

Pay Range:

$81,000.00 - $121,400.00

The pay range for this position is outlined above. The final amount offered at the start of employment is determined based on factors including, but not limited to, experience level, knowledge, skills, abilities and geographic location, and the Company reserves the right to modify base salary at any time, including for reasons related to individual performance, Company or individual department/team performance and market factors.

Our Commitments to You
  • Coins We offer competitive salaries and opportunities for growth. We have an amazing Talent Development Team who create trainings for growth and job development.
  • Health & Wellness - Medical, Dental, Visions and Life Insurance. Along with additional wellness support.
  • The Road Ahead - We offer 401k and a match component
  • Professional Development - We provide tuition reimbursement; this benefit is offered after 6 months of service.


What to Expect From the Hiring Process

We value passion and potential. Please apply if you're qualified and interested-we'd love to hear from you.

A member of our Talent Acquisition team will review your application and may connect you with the hiring manager if your experience is a strong match.

Interviews are conducted virtually and in person, depending on the role. We'll provide more details about next steps if selected to move forward.

Global Partners LP is an equal opportunity employer. We foster a company culture where ideas from all people help us grow, move and thrive. We embrace the diversity of all applicants and do not discriminate against race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. If you have a disability and need an accommodation to apply, please contact our recruiting department at 781-747-9675 or 781-7GP-WORK.

*Disclaimer: At Global Partners, we don't use lie detector tests for any employment decisions. We follow all the rules and regulations, so we need to let you know: In Massachusetts, it's illegal to require or administer a lie detector test as a condition of employment of continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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