Administrative Assistant

1 week ago

Plantation, FL, United States Professional Management Advisors Associates, Inc. (PMAA, Inc.) Full time

Administrative Assistant to the President

We are seeking an extremely detail-oriented, organized, and professional Administrative Assistant to support the President of a boutique engineering & technology staffing firm. This is a critical, high-visibility role that keeps day-to-day operations running smoothly and ensures the President can operate at maximum efficiency.

This position is fully on-site in Plantation, FL and requires strong communication skills, exceptional punctuality, and proficiency with Outlook, Office 365, and Excel.

Responsibilities

  • Manage the President's calendar, schedule, and daily workflow
  • Organize and prioritize emails in Outlook; draft correspondence when needed
  • Prepare documents, spreadsheets, reports, and meeting summaries
  • Maintain accurate digital filing systems across Office 365
  • Assist with various administrative tasks, data entry, and internal trackers
  • Coordinate travel, appointments, reservations, and itineraries
  • Communicate professionally with clients, candidates, and vendors
  • Handle confidential information with discretion

What We're Looking For

  • Extremely detail-oriented and highly organized
  • Punctual, reliable, and consistent with deadlines
  • Strong written and verbal communication skills
  • Proficient with Outlook, Office 365, and Excel
  • Comfortable in a fast-paced environment with shifting priorities
  • Prior administrative or executive assistant experience is a plus

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

  • Handle and coordinate active calendars
  • Process payroll
  • Research and data aggregation
  • Schedule and confirm meetings
  • Ensure file organization based on office protocol
  • Provide ad hoc support around office as needed

Qualifications

  • Bachelor's degree or equivalent experience
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Microsoft Office suite

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