Office Administrator
3 days ago
Summary of Essential Job Functions:
- Manage executive and departmental calendars; schedule meetings, coordinate availability, and resolve conflicts.
- Arrange meeting logistics, including room reservations, technology setup, and required materials.
- Track deadlines, follow-up items, and action logs to ensure completion.
- Copy, file, and maintain electronic and physical records in an organized and compliant manner.
- Serve as the primary point of contact at the front door, greeting and assisting employees, guests, vendors, and delivery personnel.
- Manage visitor check-in and security requirements (badges, sign-in system, compliance forms).
- Coordinate visitor schedules, escorts, meeting rooms, and notifications to internal hosts.
- Maintain a clean, professional, welcoming reception area.
- Order food and beverages for meetings, trainings, and company events based on headcount, dietary needs, and budget.
- Coordinate catering setup, cleanup, and delivery schedules.
- Track receipts and spending for budgeting and reporting.
- Maintain office supplies, breakroom items, and inventory for reception and meeting spaces.
- Assist with mail, shipping/receiving, and vendor coordination as needed.
- Support basic administrative tasks such as document preparation, scanning, and routing.
- Respond promptly and professionally to in-person, phone, and email inquiries.
- Represent the organization with a friendly, polished, service-oriented demeanor.
- Uphold confidentiality and handle sensitive information with discretion.
- Other duties as assigned.
- 2 years of experience in administrative support, executive assistance, front desk coordination, or office management.
- Demonstrated organizational and time-management skills; able to handle multiple priorities.
- Proficiency in Microsoft Office Suite; experience with scheduling systems, visitor management tools, and shared calendars preferred.
- Demonstrated experience in anticipating needs, taking initiative, and solving problems independently.
- Physically able to lift up to 20 pounds (materials/equipment)
- Effective use of computer, laptop, cell phone and other mobile device to exchange information.
- Excellent communication skills, both verbal and written.
- Excellent team skills and team-oriented.
- Excellent time management skills and meets deadlines.
- Flexible; able to multi-task in response to time-sensitive and changing situations.
- Effective listening skills.
- Objective, solution-oriented problem-solving skills.
- Handles highly sensitive and confidential information.
- Resourceful, able to network and connect people to appropriate resources.
- Technology savvy, comfortable using MS software products.
- Strong planning and organizational skills and follow through.
- Resilient, stays positive and solution-oriented.
- Perceptive, discovers underlying issues in situations and re-states them in a helpful way.
- Self-starter with a strong work ethic, able to work without direct supervision.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their typical responsibilities from time to time, as needed.
-
Patient Care Coordinator
4 days ago
Hood River, OR, United States Adventist Health Full timeJob Description In the heart of The Dalles, Oregon, Adventist Health Columbia Gorge has served the Columbia River Gorge community since 1901. We are comprised of a 49-bed hospital, various medical offices, home health, a birthing center and a vast scope of services located throughout The Dalles and the surrounding areas. The Dalles is known for its...
-
Patient Care Coordinator
1 week ago
Hood River, OR, United States Adventist Health Full timeJob Description In the heart of The Dalles, Oregon, Adventist Health Columbia Gorge has served the Columbia River Gorge community since 1901. We are comprised of a 49-bed hospital, various medical offices, home health, a birthing center and a vast scope of services located throughout The Dalles and the surrounding areas. The Dalles is known for its...
-
Patient Care Coordinator
6 days ago
Hood River, OR, United States Adventist Health Full timeJob Description In the heart of The Dalles, Oregon, Adventist Health Columbia Gorge has served the Columbia River Gorge community since 1901. We are comprised of a 49-bed hospital, various medical offices, home health, a birthing center and a vast scope of services located throughout The Dalles and the surrounding areas. The Dalles is known for its...
-
CMA
2 weeks ago
Hood River, OR, United States PACS Inc Full timeGeneral Purpose The primary purpose of your job position is to assist in the administering of medications to residents as ordered by the attending physician, under the direction of the attending physician, the nurse supervisor or charge nurse, and the Director of Nursing Services. The administration of medications shall be in accordance with established...
-
CMA
1 week ago
Hood River, OR, United States PACS Inc Full timeGeneral Purpose The primary purpose of your job position is to assist in the administering of medications to residents as ordered by the attending physician, under the direction of the attending physician, the nurse supervisor or charge nurse, and the Director of Nursing Services. The administration of medications shall be in accordance with established...
-
CMA
7 days ago
Hood River, OR, United States PACS Inc Full timeGeneral Purpose The primary purpose of your job position is to assist in the administering of medications to residents as ordered by the attending physician, under the direction of the attending physician, the nurse supervisor or charge nurse, and the Director of Nursing Services. The administration of medications shall be in accordance with established...
-
CMA
1 day ago
Hood River, OR, United States PACS Inc Full timeGeneral Purpose The primary purpose of your job position is to assist in the administering of medications to residents as ordered by the attending physician, under the direction of the attending physician, the nurse supervisor or charge nurse, and the Director of Nursing Services. The administration of medications shall be in accordance with established...
-
Receptionist - State Farm Agent Team Member
3 days ago
Hood River, OR, United States Jared Langford - State Farm Agent Full timeResponsive recruiter Replies within 24 hours Benefits: Hiring bonus Bonus based on performance Opportunity for advancement Paid time off Competitive salary Flexible schedule Training & development ABOUT OUR AGENCY:Our agency first opened in Colorado in 2013 before relocating to Oregon in 2016, where we continue to serve our community with dedication and...
-
Receptionist - State Farm Agent Team Member
6 days ago
Hood River, OR, United States Jared Langford - State Farm Agent Full timeResponsive recruiter Replies within 24 hours Benefits: Hiring bonus Bonus based on performance Opportunity for advancement Paid time off Competitive salary Flexible schedule Training & development ABOUT OUR AGENCY:Our agency first opened in Colorado in 2013 before relocating to Oregon in 2016, where we continue to serve our community with dedication and...
-
Human Resources Operations Coordinator
3 days ago
Hood River, OR, United States Trillium Engineering LLC Full timePurpose of Position: This position provides frontline support to employees and managers while ensuring smooth, accurate, and compliant HR processes. This role manages day-to-day HR operations including responding to employee inquiries, coordinating onboarding tasks, monitoring compliance requirements, maintaining accurate data, and supporting Human Resources...
