Guidance Secretary

1 week ago

Garfield Heights, OH, United States Garfield Heights Board of Education Full time
Position Type:
Secretarial/Clerical/Secretary

Date Posted:
11/26/2025

Location:
Garfield Heights High School

Date Available:
01/20/2026

Closing Date:
until filled
Position: Guidance Secretary (5A)
Reports to: Principal and/or designee
Employment Status: Full-time
Status: Classified

Description:
Garfield Heights City Schools is seeking a professional, organized, and student-centered Guidance Secretary to support the daily operations of the school's Guidance Department. In this role, you will assist counselors, students, parents, and staff by serving as the primary point of contact for all guidance-related administrative needs.

You will provide essential clerical and organizational support, maintain student records, coordinate appointments and communications, assist with student testing processes, and ensure the smooth flow of information within the guidance office.
The ideal candidate is detail-oriented, dependable, and able to work with sensitive student information with professionalism, discretion, and exceptional customer service.

Essential Job Functions:

  • Ensure the safety and well-being of students while in the guidance office.
  • Implement office procedures that support efficient service to students, parents, teachers, and counselors.
  • Prepare correspondence, schedules, programs, training documents, and guidance-related communications.
  • Oversee and maintain DASL and other student information systems.
  • Assist with tracking student progress and preparing required reports.
  • Process, print, and distribute forms, brochures, and informational materials.
  • Prepare local, state, and federal reports as required.
  • Maintain guidance office files, student folders, and required documentation.
  • Coordinate parent/teacher conference scheduling and generate schedules for administrators.
  • Assist with student testing coordination, preparation, and documentation.
  • Support transition activities (elementary to middle, middle to high school).
  • Maintain office routines including filing, copying, collating, and distributing materials.
  • Schedule appointments and maintain calendars for counselors and related staff.
  • Interact positively with staff, students, families, and outside agencies.
  • Maintain confidentiality at all times regarding student records, court documents, testing information, grades, medical records, and other sensitive data.
  • Promote positive public relations through professional communication, appearance, and demeanor.
  • Attend meetings and in-service trainings as required.
Other Duties and Responsibilities:
  • Respond to routine questions and requests in a courteous and timely manner.
  • Provide clerical assistance in all areas of the school office as needed.
  • Assist in accurate record keeping for all funds received (if applicable).
  • Serve as a role model for students in professionalism, citizenship, and ethical behavior.
  • Instill in students the belief in and practice of ethical principles and positive values.
  • Perform other duties as assigned by the Principal or Assistant Principal(s).
About You:
  • High school diploma or GED required.
  • 1-3 years of secretarial or clerical experience preferred.
  • Proficient in Microsoft Office, Google Suite, and computer-based data systems.
  • Strong verbal and written communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Highly organized with excellent attention to detail.


About Our District:

The Garfield Heights City Schools collaboratively and cooperatively serve students and families of the City of Garfield Heights. Located in Cuyahoga County and bordered on the north by the City of Cleveland proper, and on all other sides by the first ring communities of Northeast Ohio. Our District proudly serves approximately 3,500 students in three Kindergarten through Grade 5 schools, one middle school, and one high school. The district also provides an award-winning Preschool program to educate the youngest students in our community at William Foster Elementary. All those who seek academic, co-curricular, student leadership, diversity, and community engagement success, can find these things and more in the Garfield Heights City Schools.

As a product of our community-based strategic planning process completed in 2021, our district's mission is: As the heart of the community, Garfield Heights City Schools fully prepares students to pursue their dreams and give back as engaged citizens and future leaders. Our vision is: to become a premier educational institution, recognized throughout Ohio as fully preparing students to be leaders equipped with real-world skills to contribute to a global society.

The Garfield Heights City School prides itself on providing a rigorous and comprehensive pre-k through 12th-grade educational curriculum that clearly focuses on student success through college and career readiness. To that end, Garfield Heights High School offers a variety of Advanced Placement courses, including AP English, AP Government, AP American History, Honors Chemistry, Honors Calculus, Honors Physical Science, and more. While the District offers these high-level academic courses, the GHCS also proudly sends more than 225 students on an annual basis to the Cuyahoga Valley Career Center for those individuals deeply interested in learning a skilled profession or hands-on expertise in one of the trades. Middle School students have increasingly greater opportunities to prepare themselves for high school and parents are readily encouraged to be involved. Elementary School students in the GHCS also participate in such valuable literacy programs as LETRs and social/emotional initiatives as the Zones of Regulation. The GHCS places a great deal of emphasis at all levels of education on Positive Behavioral Interventions and Supports (P.B.I.S.) and each school has won awards from the State of Ohio for encouraging and promoting positive behavior.

A wide variety of co-curricular offerings are available to students of all ages in the Garfield Heights City Schools as well. Such opportunities include more than 18 varsity sports, the district's show choir, Music Express, Marching Band, Theater, A 'Capella Choir, National Honor Society, Student Council, Glass Ceiling, Future Engineers, and more. These co-curricular offerings are award-winning on the state, regional, and local levels. Students can expect success when they become involved in the various academic, co-curricular, and student leadership organizations in this District.

Garfield Heights City Schools is an equal opportunity employer and does not discriminate on the basis of sex, genetic information, race, color, age, religion, disabilities, military status, sexual orientation, or national origin in its programs and activities, including employment opportunities.

Application Deadline: Until position has been filled.

Apply: On-line

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