Supervisor of EMIS/Registration

9 hours ago

Garfield Heights, OH, United States Garfield Heights Board of Education Full time
Position Type:
Exempt/EMIS Supervisor

Date Posted:
10/10/2025

Location:
Garfield Heights Central Office (BOE)

Closing Date:
Until Filled
Position: Supervisor of EMIS & Registration
Reports to: Director of Data & Accountability
Employment Status: Regular/Full-time
Status: Exempt

Description:

The Supervisor of EMIS & Registration is responsible for managing the district's EMIS data reporting and overseeing all student registration and records operations. This position ensures that student and staff data are accurate, timely, and compliant with Ohio Department of Education requirements. The role also supervises the Registrar and supports building staff in maintaining accurate enrollment and withdrawal processes.

NOTE: The lists below are not ranked in order of importance

Essential Functions:
  • EMIS Data Management
    • Coordinate all EMIS data collection, verification, and reporting.
    • Submit EMIS data according to ODE timelines and correct data errors promptly.
    • Generate, review, and distribute EMIS reports to district and building administrators.
    • Collaborate with HR, Payroll, Special Education, and Finance to ensure staff and student data accuracy.
    • Maintain knowledge of EMIS rules, data elements, and reporting changes.
    • Manage the use of ODDEX, Data Collector, SDC, and related systems for data submission.
  • Registration and Records Oversight
    • Oversee district-wide student registration, enrollment, and withdrawal procedures.
    • Maintain and update Online Registration (OLR) forms and annual roll-forward processes.
    • Ensure timely transfer of student cumulative records between districts.
    • Develop and maintain registration procedures aligned with district policies.
    • Ensure compliance with FERPA, records retention, and confidentiality standards.
    • Serve as the main contact for complex enrollment or residency questions.
  • Staff Leadership and Collaboration
    • Provide guidance, training, and technical support to the Registrar and building secretaries.
    • Develop and update written procedures and training materials for registration and EMIS reporting.
    • Collaborate with building principals, IT, and central office departments to ensure data consistency.
    • Monitor workload cycles and assist with staffing or scheduling as needed during peak times.
  • Data Quality and Compliance
    • Monitor data accuracy through reports and audits.
    • Develop strategies to reduce data errors and improve efficiency.
    • Maintain compliance with ODE, FERPA, and local board policies.
    • Support district improvement efforts through accurate data reporting and analysis.
  • Communication and Customer Service
    • Provide high-quality customer service to families and staff during registration periods.
    • Respond to inquiries related to EMIS, enrollment, and student data.
    • Communicate changes in EMIS or registration requirements to district personnel clearly and promptly.
  • Other Duties & Responsibilities
    • Attend relevant professional development and EMIS trainings.
    • Serve as a role model for students
    • Respond to routine questions and requests in an appropriate manner
    • Perform other duties as assigned by the Director of Data and Accountability or designee.

Supervisory Responsibilities:
  • Directly supervises the Registrar and any registration support staff.
  • Assigns, trains, and evaluates staff in registration and records duties.
  • Ensure consistent service and compliance across all school buildings.
  • Provides input on hiring, scheduling, and performance evaluations.

Qualifications:
  • High school diploma or GED required; Associate or Bachelor's degree preferred.
  • Experience with student registration or school office operations preferred.
  • Strong computer skills, including SIS (Infinite Campus), Google Workspace, and Microsoft Office.
  • Experience with student registration or school office operations preferred.
  • Experience with EMIS aggregation and student data reporting.
  • Strong communication, organizational, and leadership skills.
  • Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate.

Required Knowledge, Skills, and Abilities:
  • Working knowledge of EMIS and ODE reporting systems.
  • Understanding of student information systems and online registration tools.
  • Ability to analyze and correct data errors efficiently.
  • Ability to train and support staff with varying skill levels.
  • Excellent interpersonal and problem-solving skills.
  • Commitment to confidentiality and data security.

Equipment Operated:
  • Computer/Printer
  • Copy Machine
  • Fax Machine
  • Telephone
  • Various office technologies

Additional Working Conditions:
  • Occasional operation of a vehicle in inclement weather conditions
  • Occasional requirement to travel, e.g., to network computer center and professional meetings
  • Frequent repetitive hand motion, e.g., typing, calculating, collating, folding and stapling
  • Occasional interruptions by colleagues, staff, students, parents, and visitors to the school district
  • Occasional requirement to lift, carry, push and pull up to a maximum of 25 pounds
  • Frequent requirement to sit, read and hear
  • Occasional evening or summer hours required for registration or reporting deadlines.

Garfield Heights City Schools is an equal opportunity employer and does not discriminate on the basis of sex, genetic information, race, color, age, religion, disabilities, military status, sexual orientation, or national origin in its programs and activities, including employment opportunities.

Application Deadline: Until position has been filled.

To Apply: On-line

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