Finance and Administration Manager*

Salary : $83,478.98 - $100,326.72 Annually
Location : Madison, WI
Job Type: PERMANENT FULL TIME
Job Number: 2025-00424
Department: Traffic Engineering Division
Opening Date: 11/24/2025
Closing Date: 12/15/2025 11:59 PM Central
Comp. Group/Range: 18/10

General Description
The City of Madison is seeking a skilled and motivated professional to oversee the Finance and Administration Unit within the Traffic Engineering Division.
This position plays a vital role in shaping the division's financial strategy, managing revenues and expenditures, and developing policies and procedures that support efficient operations. The Finance and Administration Manager provides professional staff support in the development, analysis, and administration of the division's budget, while also assisting with the evaluation of programs, operations, and functions. This position coordinates inter-agency and private sector billing, directs the administrative aspects of service delivery, and supervises administrative staff to ensure smooth and effective office operations. Working under the general supervision of the Director of Traffic Engineering, this position exercises a high degree of independent judgment, discretion, and leadership in advancing the division's mission and services.

Hours: Regular work hours are Monday through Friday, 8:00AM to 4:30PM.
IMPORTANT: PLEASE ATTACH YOUR RESPONSES TO THE SUPPLEMENTAL QUESTIONS IN THE ATTACHMENTS SECTION OF THE APPLICATION. IN YOUR RESPONSES, PLEASE INCLUDE THE FOLLOWING:

• Please describe how your education, experience, and skill set make you a strong candidate for this position.
• Please describe a time you improved or streamlined a financial or project accounting process - for example, developing or reconciling budgets, tracking funding sources, managing grants, or overseeing billing and reporting. What steps did you take, and what was the result?

**Failure to submit the responses with your application will result in immediate elimination from the recruitment process.**
Employees may be eligible for loan forgiveness through the
Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply. We value the unique blend of lived experiences and diverse perspectives that comes from non-traditional education pathways and the variety of transferrable skills each candidate brings to the table. We value diversity, equity, inclusion, and belonging. Even if every item on the job posting doesn't match your experience perfectly, we encourage you to apply and share how your skills and experience can best serve our community.
*Stated salary will receive a 3% wage increase effective 12/21/25.
Examples of Duties and Responsibilities
Project accounting

• Public works and private development projects.
  • Create projects and ensure proper set up of funding.
  • Track and submit expenses and funding sources.
  • Reconcile and closeout projects.
  • Prepare and maintain reports and associated documentation.
• Government grants
  • Prepare and submit grant applications.
  • Track and submit expenses and funding sources.
  • Submit expense claims for reimbursement per grant guidelines.
  • Prepare and maintain reports and associated documentation.
  • Submit annual infrastructure reports to the Finance Department related to addition.

Purchasing and accounts receivable

• Submit, review and approve requisitions for purchase of goods and services via enterprise resource planning (ERP) system.
• Follow City and agency guidelines for purchasing, receiving and payment processing of goods and services.
• Submit and approve purchase card statements. Ensure compliance with City guidelines for purchasing.
• Create and submit invoices to outside entities for services and materials provided.
• Adjust prior transactions to appropriate accounts via ERP system.
• Review requisitions submitted by other staff to ensure purchases are appropriate and accounting information is accurate.

Operating and Capital Improvement Budgets

• Develop, analyze and administer annual capital and operating budgets
  • Follow guidance from Finance Department in development of budgets.
  • Prepare presentations and support documents. Attend meetings as necessary in support of budget requests.
  • Monitor account balances and process budget transfer requests.
  • Develop quarterly budget projections with Finance Department.
  • Submit annual General Obligation (GO) borrowing worksheets to Finance Department.

Miscellaneous

• Oversee public passenger licensing process
  • Create and modify policy. Make recommendations for ordinance revisions.
  • Coordinate and attend driver permit appeal hearings.
  • Inspect vehicles as required.
• Process payroll
  • Approve employee timesheets and payroll submittal.
  • Update project lists and project strings.
  • Create and modify timesheet forms.
• Act as Division's Civil Rights' Coordinator
• Act as the Office Manager; coordinate office activities and supervise administrative staff as assigned.

Perform other duties as assigned.

Minimum Qualifications

• Three (3) years of experience performing responsible administrative work which included the areas of internal management; systems and procedures analysis; fiscal and budgetary management and analysis; and the development, administration and monitoring of administrative procedures.
• Associate's degree or higher in Business Administration, Accounting, Public Administration, Finance, or a closely related field.

-OR-

Four (4) years of experience in applying the following:

• Principles of business management and public administration, including organizational and system analysis techniques.
• Budgetary, financial, and accounting principles and practices.
• Accounting systems and their applicability to municipal financial operations.
• Computer software applicable to the duties of the position, including accounting and finance software.

The City of Madison strives to provide exceptional customer service to all its residents and visitors. Therefore, successful candidates will have demonstrated ability to effectively work with multicultural communities.
For a complete list of the Knowledge, Skills, and Abilities, please see the
Special Requirements

Ability to meet the transportation requirements of the position.

Physical requirements:
Work in this position is primarily sedentary, requiring the ability to sit/stand at a desk, work on a computer and use a monitor for extended periods of time.
*The payroll title is Transportation Operations Analyst
The City of Madison offers excellent pay and benefits for employees. City Ordinances, handbooks, and labor contracts provide specifics; the description here is not to be considered a binding statement but offers an informal summary.
Compensation
The City of Madison strives to pay competitive wages. View the current for pay for all classifications. Employees receive increases based on tenure with the City.
Benefits
The City offers a competitive benefits package, including a generous leave package, a variety of insurance options, and non-traditional benefits such as optional pet insurance, a bus pass for all employees, and the possibility of flexible work schedules. A brief summary of benefits is listed below. Please visit our for more information.

Leave
Vacation is earned upon starting employment and can be used after completion of probation. The general vacation schedule is below.
0-3 years 10 work days of vacation
After 3 years 12-1/2 days
After 7 years 15 days
After 11 years 17-1/2 days
After 15 years 20 days
After 19 years 25 days
After 27 years 27 days
Employees earn 3.5 personal days in addition to vacation.
Employees receive eight official paid holidays (New Year's Day, Martin Luther King, Jr. Holiday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, Christmas Day), as well as 3 paid leave days (the Friday after Thanksgiving, Christmas Eve, New Year's Eve).

Employees also earn 13 sick days annually that may accrue to a total of 150 days.

Retirement
The City of Madison participates in the Wisconsin Retirement System through the State of Wisconsin Department of Employee Trust Funds.
Insurance
The City of Madison offers a variety of optional insurance programs including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• Life Insurance
• Income Continuation Insurance (for short and long-term disability)
• Long Term Care Insurance

Other Benefits
The City offers numerous other benefits and programs for employees, including:
• 457(b) deferred compensation plans
• Employee Assistance Program
• Bus Pass on Madison Metro
• Flexible Work Schedules
• Employer-paid Training
01

PLEASE READ CAREFULLY--YOU WILL BE REQUIRED TO ANSWER THE FOLLOWING SUPPLEMENTAL QUESTIONS AS PART OF YOUR APPLICATION. You can answer the questions using a word processing program and attach as a .docx or .pdf file. You must attach the document in the "Attachments" section of the application or you will not receive further consideration for this position. Your responses will be evaluated on your writing ability including: spelling, grammar and your ability to express your thoughts in a logical fashion. By checking this box, you acknowledge the above and understand that your response is required and failure to attach your essay response will immediately eliminate you from consideration.

• ACKNOWLEDGED

02
• Please describe how your education, experience, and skill set make you a strong candidate for this position. (One page maximum)

• My one page response is attached in the Attachments section of the application.

03
• Describe a time you improved or streamlined a financial or project accounting process - for example, developing or reconciling budgets, tracking funding sources, managing grants, or overseeing billing and reporting. What steps did you take, and what was the result? (One page maximum)

• My one page response is attached in the Attachments section of the application.

04

Do you have an Associate's degree (or higher) in Business Administration, Accounting, Public Administration, Finance, or a closely related field? (Please note that a degree is not required for this position)

• Yes
• No

05

Please indicate your field of study.
Required Question

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