APD Writer- Specialist Level II

2 weeks ago

Albany, NY, United States Spruce Technology Full time
NYS Office of Information Technology Services (ITS) is seeking a APD Writer- Specialist Level II responsible for securing and managing federal funding for IT modernization projects supporting HHS (Health and Human Services) and FNS (Food and Nutrition Service) programs such as SNAP, WIC, and Child Nutrition Programs. This role ensures compliance with federal cost-sharing requirements, leads the development of Advance Planning Documents (APDs), and collaborates with federal and state stakeholders to optimize funding opportunities.

Key Responsibilities
  • Develop and submit APDs - Lead the creation, submission, and approval of Planning, Implementation, and Operational APDs (PAPD, IAPD, OAPD) for federally funded projects.
  • Ensure compliance with funding rules - Adhere to HHS and FNS regulations, including OMB Circular A-87 (2 CFR Part 225) and 42 CFR 433.112, ensuring proper cost allocation and federal cost-sharing eligibility.
  • Engage with federal agencies - Serve as the primary liaison with HHS and FNS to secure funding approvals, address compliance concerns, and manage required updates.
  • Financial tracking & reporting - Monitor federal and state expenditures, track project funding utilization, and prepare monthly, quarterly, and annual reports for federal agencies.
  • Support IT modernization efforts - Work with program and IT teams to justify funding for system upgrades, eligibility platforms, and data integration efforts.
  • Coordinate with stakeholders - Collaborate with C-level executives, finance teams, IT teams, and program leaders to align funding strategies with state and federal priorities.
  • Process improvement & compliance audits - Maintain audit-ready documentation and improve internal APD submission processes to enhance efficiency and federal funding success.

Mandatory Qualifications (Must-Have)
  • APD Process Management (5+ years) - Experience developing, submitting, and securing approvals for APDs related to federally funded IT modernization or public assistance programs.
  • Federal Funding & Compliance Expertise (5+ years) - Strong knowledge of HHS and FNS funding rules, including OMB Circular A-87 and 42 CFR 433.112, to ensure compliance with federal cost-sharing policies.
  • Government Liaison & Stakeholder Engagement (5+ years) - Direct experience working with HHS, FNS, or other federal agencies to secure funding, respond to federal reviews, and manage compliance requirements.

Desirable Qualifications (Nice-to-Have)
  • IT Modernization & System Implementation (3+ years) - Experience supporting technology upgrades for SNAP, WIC, Child Nutrition Programs, or similar public assistance systems.
  • Financial Tracking & Cost Allocation (3+ years) - Expertise in budget planning, cost allocation principles, and financial reporting for federally funded projects.
  • Project Management & Process Improvement (3+ years) - Experience leading large-scale funding initiatives, improving APD workflows, and ensuring projects stay on time and within budget.

Additional Details:
  • Part Time - 20 hours per week part time and when needed 40 hours per week.
  • Designated Work Location: Albany, NY
  • Anticipated Duration of the Engagement: 27 months
  • Telecommuting options: 50%
    • If there is a candidate that cannot meet the 50% onsite requirement, an exception can be made to allow work to be 100% remote as long as consultant is willing to come to the office as needed.
    • Some months consultant may not need to come to the office, others there may be a need to be there for 1-3 days depending on team and stakeholder collaboration at the time of APD writeup and submission.

Spruce Technology, Inc. is a mid-size, award-winning (Inc 5000, SmartCEO, Entrepreneur of the Year) technology services firm with a steadily growing portfolio of commercial and government clients. Spruce provides innovative technology solutions, specialized IT staff, and IT strategy consulting nationwide. Spruce maintains partnerships with major technology vendors and continually develops leading-edge offerings in service areas such as digital experience, data services, application development, infrastructure, cyber security, and IT staffing.

Spruce Technology, Inc. is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Consistent with the Americans with Disabilities Act, it is the policy of Spruce Technology, Inc. to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process.

Spruce Technology, Inc. is a mid-size, award-winning (Inc 5000, SmartCEO, Entrepreneur of the Year) technology services firm with a steadily growing portfolio of commercial and government clients. Spruce provides innovative technology solutions, specialized IT staff, and IT strategy consulting nationwide. Spruce maintains partnerships with major technology vendors and continually develops leading-edge offerings in service areas such as digital experience, data services, application development, infrastructure, cyber security, and IT staffing.

Spruce Technology, Inc. is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Consistent with the Americans with Disabilities Act, it is the policy of Spruce Technology, Inc. to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process.

All full-time employees are eligible for the following benefits:
Medical, dental, vision health benefits
Life Insurance and AD&D (paid by company)
401k, Flexible and Dependent Care Spending Account plans.
Paid-time Off or Paid Sick Leave (amount dependent on position level and if required by state).

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