Project Administrator

2 weeks ago

Vestavia Hills, AL, United States Quanta Infrastructure Solutions Group, LLC Full time
About Us

QISG leverages Quanta's comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

About this Role

Onsite Monday-Friday

3500 Colonnade Parkway, Birmingham, AL, 35243

The Project Administrator at QISG will assist the department with all functions of daily operations, including scheduling meetings, managing schedules, preparing reports, and processing expense reports.

What You'll Do

  • Provides Operations management with administrative support
  • Reviews and approves expenses reports
  • Processes invoices for payment
  • Coordinates with various departments and assists with the drafting of presentations, ensuring materials are completed, organized, and reviewed
  • Coordinates meetings for Operations, documents meeting minutes, and tracks actions items
  • Coordinates travel for project teams
  • Assists with project submittals and requests for information for various projects
  • Downloads, issues, and schedules work packages
  • Audits project documents for accuracy and program efficiency
  • Drafts reports, memos, letters, and other documents using relevant computer applications (MS Office, Visio, etc.)
  • Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution
  • Performs general office duties such as ordering supplies and maintaining records management database systems
  • Creates, organizes, updates, and maintains electronic and printed files of project documents utilizing various systems, including Procore, Microsoft Word, Excel, Project, and SharePoint
  • Opens, sorts, and distributes incoming correspondence, including faxes and email
  • Adheres to internal standards, policies, and procedures
  • Performs special projects and completes other job-related duties as assigned
What You'll Bring
  • Adept at problem solving, including being able to identify and resolve issues in a timely manner.
  • Effective interpersonal, written and oral communication skills, coupled with meticulous attention to detail and accuracy
  • Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
  • Ability to think critically and adapt to changing project conditions.
  • Capable of developing accurate reports and documentation.
  • Skilled in fostering a collaborative, respectful work environment.
  • Proactive in identifying and addressing the needs of leaders, teammates, and clients to meet critical deadlines.
  • Proficient in Microsoft Suite (Word, Excel, PowerPoint, and Outlook)
What You'll Get
  • Competitive Compensation
  • 401(k) Retirement Plan
  • Holiday Pay
  • Paid Time Off (PTO)
  • Comprehensive Health Coverage
  • Pet Insurance
  • Employee Assistance Program (EAP)
  • Professional Development
  • Tuition Assistance
  • Employee Discount Program


Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

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