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Administrative Analyst 1

3 weeks ago

Vestavia Hills, AL, United States 4P Consulting Inc Full time
Job Position Overview

Primary Responsibilities:
  1. Safety and Compliance:
    • Promote and maintain a safe work environment.
    • Ensure adherence to Southern Company administrative, accounting, and compliance procedures.
  2. Administrative Duties:
    • Perform various office tasks, including:
      • Maintaining office supplies.
      • Coordinating meetings and events.
      • Managing travel arrangements.
      • Coordinating office relocations.
      • Creating and tracking project correspondence.
      • Performing miscellaneous assignments as directed.
  3. Time and Financial Management:
    • Process, track, and coordinate the completion of staff timesheets and procurement card reports.
  4. Project Coordination and Support:
    • Assist in the tabulation, tracking, and development of critical project statistical information.
    • Support the development and publication of weekly and monthly project reports.
    • Gather, assimilate, develop, and finalize extensive monthly project status PowerPoint presentations.
  5. File and Records Management:
    • Organize and catalog key project files, including:
      • Change notice request forms.
      • Summary of award forms.
      • Sole source forms.
      • Records of decision.
    • Participate in records retention efforts related to large construction projects.
  6. Technology Administration:
    • Act as the administrative owner for S:Drive and SharePoint sites.
  7. Executive Support:
    • Fill in for executive administrators when needed.
  8. Team and Communication:
    • Maintain high levels of professionalism and responsiveness in interactions with managers and staff.
    • Be flexible to support emergent work requirements.
    • Communicate effectively with the Compliance and HR organizations in support of the project team.