Accounting Administrative Assistant

1 week ago

San Francisco, CA, United States Cahill Contractors Full time
Accounting Administrative Assistant (Part-Time):

About Cahill:

Cahill Contractors is a majority family- and woman-owned general contractor that specializes in the construction of multi-family residential, education, hospitality, and other commercial projects. With offices in San Francisco, Oakland, and San Jose, Cahill works throughout the San Francisco Bay Area. Now in its fourth generation of family leadership, Cahill has been building lasting relationships and quality structures with integrity since 1911. Cahill serves as a trusted partner to our clients, committed to their success from early in preconstruction through construction and beyond. Our employees take tremendous pride in their work and are consistently guided by Cahill's five core values: Safety, Integrity, Commitment, Collaboration, and Continuous Improvement. Cahill is an Equal Opportunity Employer.

Position Information:
  • Part-time position located in San Francisco's Financial District (20-24 hours per week)
  • Start date is ASAP
Responsibilities Include:
  • Maintain and organize subcontractor, billing, and administrative files
  • Communicate with subcontractors through calls and emails to request and follow up on necessary documents
  • Research and reconcile problem invoices and vendor statements
  • Help with maintaining the email inbox, receiving, and distributing invoices to the appropriate accountants
  • Assist with special projects and administrative tasks as needed
  • Responsible for scanning/copying/mailing accounting documents
  • Some data entry using accounting software. (Will be trained on Viewpoint software)
  • Ensure proper appearance of the kitchen and conference rooms
  • Assist the Accounting Department with other tasks as needed
Preferred Skills and Education:
  • Minimum 1-2 years of experience in a professional office environment
  • Applicants with 1-2 years of college education are preferred, especially those who have completed coursework in accounting
  • Must be proficient with Microsoft Office Suite; Outlook/Excel
  • Ability to work and respond professionally to staff members
  • Strong communication skills, both written and verbal, with the ability to convey information clearly and effectively
  • Positive, enthusiastic attitude; ability to take initiative
  • Applicants should be comfortable working on multiple projects simultaneously under tight deadlines with strong attention to detail
  • Our ideal candidate is passionate about the building industry, self-motivated, and able to work both independently and collaboratively.
Physical Requirements:

The physical requirements described herein are representative of those that must be met by the employee, with or without reasonable accommodation, to successfully perform the essential functions of this job. While performing the duties of this job, the employee occasionally works in an office or hybrid setting. The employee is required to work in compliance with company safety policies, procedures, and applicable laws. This position will be regularly required to:
  • Repetitively use hand motions for keyboard use and physical use of vision to read computer monitors and paper documents.
  • Regularly use hands to operate standard office equipment (personal computer, phone, printer, etc.)
  • See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus.
  • Sit at a desk for prolonged periods of time working on a computer.
  • Talk and hear at normal levels. The noise level in the office work environment is usually low to moderate.
  • Must be able to lift up to 15 pounds at times.
  • Must be able to lift up to 30 pounds occasionally.

The base hourly salary for this part-time non-exempt role is targeted at $25 an hour.

Please view our Privacy Notice (https://cahill-sf.com/privacy-statement/).

Cahill is an Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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