Procurement Administrative Associate

Benefits:

401(k)

Bonus based on performance

Competitive salary

Employee discounts

Free uniforms

Health insurance

Paid time off

Profit sharing

Company parties

Who We Are: At Oasis Luxury Smart Homes, our biggest asset is our people, and we know that sometimes the most awesome employees don't fit the typical mold. If you are hardworking, reliable, friendly, and know the importance of fantastic customer service, you might be a fit for our team. We have developed a collaborative and lively working environment, where the best and the brightest show up to work each day ready to have fun, and employ their passion for and knowledge of technology into everything they do. This creative atmosphere helps us apply and share our skills with our clients, who seek quality, high-end audio, visual, lighting and automation solutions.

We are committed, passionate, work hard, continue learning, and hold each other accountable. This is an environment where people thrive. We know our employees dig working here -- it's evident by our optimistic, upbeat atmosphere and the number of team members that have stuck around

What We Are Looking For:

A Purchasing & Inventory Lead to manage day-to-day purchasing, inventory, and vendor coordination for our California operations. This role supports warehouse organization, procurement, and light AP reconciliation — ensuring materials are ordered, received, and recorded accurately to keep projects running smoothly.

The ideal candidate is detail-oriented, logical, and proactive — someone who enjoys solving problems, reconciling data, and maintaining clear, accurate records. Experience with inventory systems, purchasing, or vendor management is required; curiosity, consistency, and accountability are key.

Duties and Responsibilities:

Purchasing & Vendor Coordination (California Location)

Create and manage purchase orders for California projects and warehouse stock.

Verify pricing, availability, and delivery timelines with approved vendors.

Track order status, shipments, and delivery confirmations..

Reconcile received items and vendor invoices against purchase orders & invoices to ensure accuracy before payment.

Work with Finance/AP to resolve discrepancies, credits, or missing invoices.

Record and reconcile one-off purchases made on employee credit cards, ensuring items are properly coded and entered into the accounting software

Light Accounts Payable - preparation, audit, and organization of vendor statements, credit card transactions for payment or reconcilation

Maintain organized purchasing and vendor records for clear audit trails.

Warehouse Operations

Receive and inspect deliveries; verify contents and record them accurately in the inventory system.

Maintain up-to-date inventory records and conduct regular stock counts, resolving discrepancies as needed.

Stage equipment for projects and record all outgoing shipments promptly and accurately.

Keep stock organized and properly labeled in designated areas.

Track all equipment movement between the warehouse and job sites; ensure technicians follow checkout protocols.

Process RMAs and returns per vendor and company procedures.

Communicate regularly with the Purchasing Manager, Billing, Installation, and Sales teams regarding all California inventory activity.

Administrative/On Site:

Deliveries and Parts Runner: Provide job site deliveries or act as a parts runner on an as-needed or occasional basis.

Housekeeping: Maintaining cleanliness and organization within the office space and warehouse

Handle phone calls, take messages, and route escalated calls to the appropriate team members (Operations Manager, Service Coordinator, Sales Team)

Receive and distribute incoming mail and notices to team members.

Experience - 2+ years in logistics, purchasing, inventory management.

Self-starter with an investigative spirit - driven to problem solve inventory issues through tracing equipment movement, utilizing software and any other available tools to resolve discrepancies - ready to tackle any problem

Experience in working in logistics and/or warehouse services

Proficiency in logistics, purchasing, or inventory software, or demonstrated ability to quickly learn and navigate new systems

Exceptional organizational and analytical skills

Team player and good communicator

Preferred experience or knowledge of Residential Home Technology products, systems, and industry

High School Diploma or GED Required

Physical Requirements

Ability to regularly lift objects over 50lbs

Ability to bend, kneel, squat, or stand for extended periods of time

Perks & Benefits At Oasis Luxury Smart Homes, we know our company's success is directly correlated to the success of our employees. So it's fitting that we thrive on and encourage employee growth, both professionally and personally.

Our competitive compensation package includes:

A competitive hourly rate (DOE).

Employer Covered Health Insurance

Company 401K

Bonus eligibility - based off of a personal performance-based incentive plan

A PTO & Sick Time program

Steep employee discounts on the newest and coolest AV gear