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Administrative Asst 3

2 weeks ago

Vestavia Hills, AL, United States 4P Consulting Inc Full time

Senior Administrative Assistant
Contract- 3 Years

Client- Alabama Power

Location- Birmingham, AL
Job Summary:

The Senior Administrative Assistant provides expert-level administrative support and leadership to ensure seamless daily operations and drive organizational efficiency. Leveraging over 11 years of administrative experience, this role is responsible for complex scheduling, high-level meeting coordination, document preparation, and budget tracking while serving as a key liaison for internal and external stakeholders.
Key Responsibilities:

  • Provide expert administrative support across departments, ensuring operational efficiency.
  • Independently manage calendars, schedules, and appointments, prioritizing critical tasks.
  • Coordinate and organize high-profile meetings, conferences, and events, managing all logistics, agendas, and follow-ups.
  • Prepare, edit, and review complex documents, reports, presentations, and correspondence with a high level of accuracy.
  • Conduct in-depth research, data analysis, and compile comprehensive reports to support executive decision-making.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Oversee budget management, expense tracking, and assist in financial reporting to ensure policy compliance.
  • Act as a primary point of contact for internal teams and external partners, providing high-quality communication and interpersonal support.
Qualifications:
  • 11+ years of administrative experience, preferably supporting senior executives or in a leadership admin role.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong knowledge of organizational processes, document management, and calendar coordination.
  • Exceptional written and verbal communication skills.
  • Demonstrated ability to manage multiple priorities, meet deadlines, and deliver quality under pressure.
  • Proven ability to maintain confidentiality, with high ethical and professional standards.
Skills & Competencies:
  • Strong leadership and initiative in driving administrative improvements.
  • High attention to detail and a solution-oriented mindset.
  • Excellent time management, organizational, and analytical skills.
  • Ability to interact with diverse stakeholders and build effective relationships.
  • Comfortable working independently and collaboratively in a dynamic environment.