Compliance Assistant

1 day ago

Portland, OR, United States State of Oregon Full time
Initial Posting Date:
12/17/2025

Application Deadline:
01/01/2026

Agency:
Oregon Board of Pharmacy

Salary Range:
$3,705 - $5,066

Position Type:
Employee

Position Title:
Compliance Assistant (Administrative Specialist 1) | Limited Duration

Job Description:

Now Hiring, Apply Today Compliance Assistant (Administrative Specialist 1) | Limited Duration

Our Mission is to promote, preserve, and protect the public health, safety and welfare of Oregonians by establishing high standards in the practice of pharmacy and by regulating the quality and distribution of drugs in Oregon. The Oregon Board of Pharmacy accomplishes its mission through the regulation of the practice of pharmacy and the regulation and control of drug outlets involved in the manufacture, production, sale, and distribution of legend (prescription) drugs, over the counter (nonprescription) drugs, controlled substance (addicting) drugs, and devices and other materials as may be used in the diagnosis and treatment of injury, illness, and disease.

The Oregon Board of Pharmacy is committed to Diversity, Equity, Inclusion, and Belonging (DEIB) within its organization and for the public it serves. This commitment is reflected in board membership, agency staffing, the services provided, and its efforts to promote patient safety and ensure access to quality pharmacy care. Each individual and group are valued, respected, and treated fairly, ensuring equal access to medications and support for their unique and diverse requirements.

In this role you will assist the Compliance Director and the compliance staff by preparing reports, correspondence, legal documents, maintaining records, and responding to public requests for information. This person accomplishes these duties by applying laws, rules, policies, and procedures.

For a full review of the position duties, details, and working conditions, please click here.

What We Are Looking For

Minimum Qualifications:
  • Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
  • An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
  • An equivalent combination of education and experience.
Desired Attributes:
  • Familiarity with virtual filing and physical filing including document organization and data entry; especially Windows file management.
  • Ability to navigate various computer systems, applications, software; especially Microsoft suite and Adobe PDF markup and editing.
  • Demonstrated experience interpreting and applying rules, statutes, and policies.
  • High attention to detail, including proofreading and data review.
  • Excellent customer service skills and experience in working with a team remotely using teleconference, phone, email, and in-person methods of communication.
  • Demonstrated success in task prioritization, meeting deadlines, and achieving deliverables.
  • Ability to learn and work within specific agency operations, policies, and procedures affecting assigned work and review technical forms or information for compliance with established criteria.
  • Manage and execute complex projects, milestones, deliverables with the ability to adapt to changing conditions and quickly figure out ways to complete a task or project.
  • Maintain strong collaborative working relationships among cross functional teams within the agency.
  • Ability to promote an inclusive work environment by supporting employee-initiated initiatives, resource development, and advocacy for Diversity, Equity, Inclusion, and Belonging that support the Board's strategic planning efforts.
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't meet every one of our qualifications listed.

Application Details and Instructions
  • Visit the State of Oregon job opportunities webpage to submit your application. Please ensure the work history in your applicant profile is up to date and attach a current copy of your Resume. If you are a current State of Oregon employee, you must apply through your employee Workday account.
  • This announcement is for one, full-time, SEIU Represented, Limited Duration- Fixed Term, Compliance Assistant (Administrative Specialist 1) position and may be used to fill future vacancies. This opportunity is limited duration and is expected to last until December 31st, 2026 with the possibility of being extended.
  • Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, please contact the Recruiter, Nancy Karnas at: nancy.karnas@das.oregon.gov | 971-719-3083.
Benefits of Joining Our Team

The Oregon Board of Pharmacy serves to promote and protect public health, safety and welfare by ensuring high standards in the practice of pharmacy and through effective regulation of the manufacture and distribution of drugs.

Additional benefits include:
  • Work/life balance, 11 paid holidays a year, and a competitive benefits package.
  • Advancement and learning opportunities that will help grow your career with the State of Oregon.
  • Get There - Oregon's easy-to-use carpool matching tool and trip planner.
  • Live, work, and play in Portland, Oregon.
  • Offering hybrid work schedule A hybrid work schedule may be requested after the onboarding process and integration to the organization has been completed. Terms of hybrid work and the work schedule will be discussed and agreed upon with the successful candidate and hiring manager.
Additional Details
  • Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
  • Employee is required to obtain and maintain CJIS clearance.
  • Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
  • Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit Veterans Resources.


Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity

Come for a job. | Stay for a career. | Make a difference... for a lifetime

The Oregon Board of Pharmacy is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity

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