Assistant: Human Resources

2 weeks ago

New York, NY, United States Mayer Brown Full time
Overview

Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our New York office, as an Assistant: Human Resources.

The Assistant: Human Resources provides support in various day-to-day operations of the US-HR department including assisting in the coordination of various office functions, employee relations and daily processing of personnel changes. Provides support to the New York HR and U.S. HR teams.

Responsibilities

Essential Functions:
  • Accounts for the filing and maintenance of HR records to include, U.S. business services and attorney information, and maintains administrative files as well as files containing frequently-used forms and documents under supervision of HR Coordinator, Senior Adviser and/or Manager
  • Maintains tracking logs (NY bar admissions, mentoring, onboarding & departures), record keeping, and various other employee inquiries
  • Assists in the execution of all New York HR related employee events including but not limited to providing on-the-ground support to other HR professionals when trainings, events, etc. are hosted out of NY office including tracking RSVPs, calendar creation and maintenance, and working with the conference services team on space, A/V, catering, materials, and other required logistics
  • Support NYO Mentoring program by preparing and circulating routine communications, committee meetings, attending meetings and note taking
  • Processes bereavement flower deliveries, baby announcements and gifts as well as corresponding GlobalNet announcement submission for same to Attorney Personnel
  • Acts as first line handling of the itemization and shipping of former employee personal items as needed
  • Assist the HR Senior Adviser and HR Coordinator with the onboarding processes for lateral attorneys and business services staff including but not limited to: processing new hire paperwork via Rival, scheduling rooms for orientation, and serves as back up for the coordination of Benefits, Payroll, IT, Facilities and other internal departments on arrival with oversight from HR Manager
  • Prepares and maintains attorney & business services arrival/departure log, related reporting, and new hire announcements circulated to New York office
  • Work with Attorney Personnel and US Staff Personnel on PeopleSoft updates related to new hires, status changes, and report updates for Legal Resources and Address Changes
  • Responsible for handling all NY HR email distribution inquiries or forwarding to appropriate person for response with the oversight of HR Senior Adviser and Manager
  • Assist in the annual evaluation process
  • Assist with departing attorneys process
  • Schedules 30, 60, 90 day check-ins with New Hires
  • Runs queries reports from PeopleSoft as needed
  • Handles data entry, administration, and reporting for HR team
  • Supports survey initiatives including Vault, Chambers, and AmLaw surveys
  • Completes HR team expenses and tracking via ChromeRiver
  • Performs other duties as assigned or required to meet Firm goals and objectives
Qualifications

Education/Training/Certifications:
  • Bachelor's degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
Professional Experience:
  • Prior administrative or Human Resources work experience not required
  • Previous internships, volunteer work, or other administrative exposure in a professional setting preferred
  • Demonstrated interest in pursuing a career in Human Resources is desirable
Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required
  • Familiarity with virtual collaboration platforms such as Microsoft Teams, Webex, and Zoom preferred
  • Ability to quickly learn and adapt to new software and HR information systems
Performance Traits:
  • Excellent written and verbal communication skills with the ability to interact professionally and effectively with colleagues at all levels of the organization
  • Demonstrated ability to work collaboratively within a diverse team environment and provide reliable support to meet the needs of the Firm
  • Strong organizational skills with keen attention to detail and the ability to manage multiple tasks and projects simultaneously
  • Ability to work under supervision, accept feedback, and follow established procedures while developing independent work habits
  • Capable of working under pressure and meeting deadlines in a fast-paced environment with shifting priorities
  • High level of initiative and willingness to learn and demonstrates a proactive approach to assigned tasks
  • Strong customer service orientation with the ability to anticipate team and internal client needs
  • Demonstrates basic problem-solving and critical thinking skills with a willingness to seek guidance and support when needed
  • Positive attitude, adaptability, and eagerness to develop new skills
  • Dependable, punctual, and committed to maintaining a professional work ethic
  • Willingness to receive ongoing training and supervision to support professional growth and development within the HR function
  • Maintains strict confidentiality and exercises sound judgment and discretion in handling sensitive information
Physical Requirements:
  • May require occasional lifting of up to 20 lbs.


The typical pay scale for this position is between $51,000 and $68,000, although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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