Project Specialist 1

1 day ago

Pomona, CA, United States Pacer Group Full time
Job title: Project Specialist 1
Job location: Pomona, CA 91768 - Hybrid 2 day(s) onsite
Job duration: 12+ Months Contract

Job Description:
  • Responsible for user liaison, system specifications, systems design, analysis, and project control.
  • May also interact with Analysts and Programmers through implementation phases and occasionally assist in programming effort.
Responsibilities:
  • Become a POC (point of contact) for our VM vendors, process invoices for their assigned vendors, track rejections, work with internal and external stakeholders to ensure our invoicing procedures are followed.
  • Lead meetings with internal and external partners, utilize work management system datasets to analyze trends and validate invoices.
  • Ensure timely and accurate processing of invoices, maintaining adherence to established schedules and contractual obligations.
  • Demonstrate a high attention to detail
  • Apply advanced analytical and data interpretation skills to monitor, assess, and reconcile invoices
  • Serve as the primary point of contact for assigned vendors, facilitating clear communication and the prompt resolution and follow up
  • Collaborate effectively with internal teams to optimize workflows and support compliance with invoice processes
  • Identify and recommend opportunities for process improvements to enhance the efficiency and effectiveness of the Vegetation Management
Mandatory Skills:
  • High School Diploma or Equivalent
  • Proficiency with work management and financial systems (e.g., SAP, Ariba or similar platforms)
  • Strong organizational and time management abilities
  • Excellent written and verbal communication skills
  • Ability to prioritize tasks and manage multiple deadlines efficiently
  • Proactive problem-solving and critical thinking skills
  • Experience in vendor management and relationship building
  • Strong Excel and data analysis skills (e.g., pivot tables, VLOOKUP, data validation)
  • Ability to work independently and as part of a team in a fast-paced environment
Desired Skills:
  • Strong communication and follow up
  • Project/program management
  • Utility experience

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