Project Specialist

2 hours ago

Pomona, CA, United States Alura Workforce Solutions Full time
POSITION
Project Specialist

Position Type: Temporary
Schedule: M-F, 8:00 am - 5:00 pm Hybrid: Mon & Tues - Onsite, Wed - Fri - WFH
Assignment Length: Approximately 18-Months, possibly longer.

DESCRIPTION
We are seeking a highly organized and detail-oriented Project Specialist I to support accounting and invoicing operations within a fast-paced environment. This role serves as a key liaison between internal teams and external vendors, ensuring accurate invoice processing, compliance with procedures, and effective communication across stakeholders.

The ideal candidate is task-oriented, analytical, and comfortable managing multiple priorities while contributing to process improvement initiatives and project support activities.

Key Responsibilities
  • Serve as the primary point of contact for assigned vendors
  • Process and validate invoices, ensuring accuracy and adherence to contractual requirements
  • Track invoice rejections and coordinate timely resolution and follow-up
  • Collaborate with internal and external stakeholders to ensure invoicing procedures are followed
  • Lead and participate in meetings with internal teams and vendors
  • Analyze work management system data to identify trends and validate billing
  • Prepare meeting minutes, documentation, and follow-up materials as needed
  • Assist with data preparation and reporting
  • Identify opportunities for process improvements to enhance efficiency and compliance
  • Support multiple projects simultaneously in a dynamic, fast-paced environment
REQUIREMENTS
  • High School Diploma or equivalent
  • Minimum of 3 years of relevant experience in project support, accounting, invoicing, or related roles
  • Proficiency with work management and financial systems (e.g., SAP, Ariba, or similar)
  • Strong Excel and data analysis skills (pivot tables, VLOOKUP, data validation)
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to manage multiple deadlines
  • High attention to detail and accuracy
  • Ability to work independently and collaboratively
  • Strong problem-solving and critical-thinking abilities

    INDH

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