Reconciliation Team Lead

2 weeks ago

Birmingham, AL, United States Gulf Distributing Holdings, LLC Full time
POSITION OBJECTIVE

The Recon Team is tasked with the effective and successful oversight of operational functions within Recon. This role involves performing duties as the Gatekeeper, ensuring delivery routes are properly departed through scheduled checks, collecting pre-con paperwork, providing recon backup, conducting recon training, and adhering to recon and end of day driver check in through operational procedures and guidelines. Additionally, this role includes communicating daily recaps to the Operations Manager for the location. The Recon Team Lead is responsible for assisting the Operations Manager in safe and efficient operations.

DESCRIPITION OF PHYSICAL TASKS

Frequently (50%+ of time) required to walk and talk or hear. Occasionally required to stand; sit; use hands to finger, handle, or feel object, tools, or controls; and reach with hands and arms.

Frequently (50%+ of time) lift and/or move up to 50 pounds. Frequently (50%+ of time) Specific vision abilities required by this job include close vision, color vision and depth perception.

Occasionally (less than 25% of time) exposed to moving mechanical equipment and fumes or airborne particles. The noise level in the work environment is usually quiet. Frequently (more than 50% of time) travel throughout the GDH sites. Occasional (less than 25% of time) weekend and/or overtime work, primarily at start-up or when taking on new business.

RESPONSIBILITIES INCLUDE
  • Leadership Guidance: Supports the Operations Manager by providing clear guidance and motivation to the Recon Department. Ensures all duties are performed according to departmental guidelines through open and clear communication and maintains a commitment to align employee work with the training outline.
  • Gate Keeper: The Recon Team Lead will assume the role of Gate Keeper, which involves several critical tasks. These include verifying load outs, ensuring the completion of pre-trip vehicle inspections using the Samsara App, collecting daily load outs, and attaching route cover sheets. Additionally, the Gate Keeper is responsible for collecting and submitting blind count sheets, as well as reviewing Samsara DVIRs for any reported damages. This role also entails reporting vehicle safety concerns to the Operations and Delivery Manager.
  • Recon: As the Recon Team Lead, you will perform various duties within the recon department. These include covering for absent Recon Personnel, assisting the Operations Manager with training all recon personnel, organizing daily route paperwork and office tasks, and ensuring the accuracy and accountability of recon procedures and daily tasks.
  • Operational Procedures and Protocol: Collaborates with the Operations Manager to ensure operational policies, programs, and processes for the location are consistently administered incompliance with organizational objectives and local laws. This includes, but is not limited to, processes, methods, equipment, and materials.
  1. Arrives on time for the first departing routes
  2. Removes and collects all locks from departing routes.
  3. Conducts a general inspection of the vehicle for any unreported damage.
  4. Verifies that the driver has completed a "Safe" pre-trip vehicle inspection through Samsara.
  5. Inform the Operations and Delivery Managers of any "Unsafe" vehicle violations before departure for cross-load.
  6. Confirms that the loadout matches the driver and/or helper listed and makes necessary updates.
  7. Verifies "Blind Counts" against the Master count sheet with the driver and reports any discrepancies to the Operations/Warehouse Manager. Submits to the Loss Prevention Team.
  8. Ensures the driver has the necessary equipment for the daily route, including safety cones, load bars, plastic wrap, and printer paper.
  9. Maintains and enters the Driver Loadout Code.
  10. Collects load-out for each route.
  11. Responsible for completing the Route Cover Sheet and attaching the Load-Out.
  12. Review all Post-Trip Vehicle Inspections for any reported vehicle damage from the previous day. Report findings to the Operations and Delivery Manager.
  13. Review the Recon End of Day Daily Recap.
  14. Ensures that the Bank Deposit Summary Report aligns with the Recon Daily Report (Excel). Addresses and corrects any discrepancies in collaboration with the Operations and Reconciliation Team.
  15. Verify that all missing or variance DSDs and customer short pay tickets have been created using the Beverage and Kace system.
  16. Review the Trial List to ensure there are no DVR invoices on any routes. Completes regular recon audits.
  17. Ensure the closure of all submitted House routes for 96, 99, 95, and 99.
  18. Ensures general maintenance and cleanup of the office is performed.
  19. Performs all work activities in accordance with safe work practices, policies, and procedures.
  20. Performs all other duties as assigned.
  21. Responsible for auditing driver check-in procedures through the "Route Control Specialist.
  22. Review's route check-in errors on all returning products, ensuring its being organized and separated as good, damaged, close dated and OCD. Report findings to the Operations and Delivery Manager.
  23. Reviews driver load-ins to ensure product overloads, and route equipment is being accounted for on the load-in during check-in procedure.
  24. Reviews the Route Control Specialist is performing duties within the job description and SOP.
  25. Reports findings to the Operations Manager.
  26. All other duties as assigned.
QUALIFICATIONS
  1. Preferred leadership industry-related field required.
  2. Knowledge of transportation Inspection
  3. Prior use of VIP or similar software package.
  4. Highly organized, detail oriented.
  5. Must be able to pass a background check and drug screen.
  6. Demonstrated ability to:
  • Work effectively with internal individuals, including other professionals in the community.
  • Work effectively as a member of the leadership team.
  • Manage time and work effectively with minimal supervision.
  • Effectively manage multiple priorities simultaneously.

Equal Employment Opportunity Policy: Gulf Distributing Holdings, LLC is committed to offering equal employment opportunity without regard to age, color, disability, gender, gender identity, genetic information, marital status, military status, national origin, race, religion, sexual orientation, veteran status, or any other legally protected characteristic.

  • Team Lead

    7 days ago

    Birmingham, AL, United States Zaxby's Full time

    Zaxby's - Immediate Assistant Manager Position Are you a highly skilled and motivated individual looking for an exciting opportunity in the food and beverage industry? Do you thrive in a fast-paced, fun, and dynamic working environment? If so, we have the perfect job for you! Zaxby's, an American chain of fast casual restaurants known for its delicious...

  • Team Lead

    7 days ago

    Birmingham, AL, United States Zaxby's Full time

    Zaxby's - Immediate Assistant Manager Position Are you a highly skilled and motivated individual looking for an exciting opportunity in the food and beverage industry? Do you thrive in a fast-paced, fun, and dynamic working environment? If so, we have the perfect job for you! Zaxby's, an American chain of fast casual restaurants known for its delicious...

  • Transportation Engineering Team Lead

    1 week ago

    Birmingham, AL, United States HDR Full time

    Highway + Road At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the...

  • Transportation Engineering Team Lead

    2 weeks ago

    Birmingham, AL, United States HDR Full time

    Highway + Road At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the...

  • Transportation Engineering Team Lead

    2 weeks ago

    Birmingham, AL, United States HDR Full time

    Highway + Road At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the...

  • Part Time Team Lead

    2 weeks ago

    Birmingham, AL, United States Tempur Sealy Full time

    Tempur Sealy. Iconic brands. Storied history. Industry-leading innovation. Tempur Sealy is committed to improving the sleep of more people, every night, all around the world. As a leading designer, manufacturer, distributor, and retailer of bedding products worldwide, we know how crucial a good night of sleep is to overall health and wellness. Utilizing over...

  • Part Time Team Lead

    6 days ago

    Birmingham, AL, United States Tempur Sealy Full time

    Tempur Sealy. Iconic brands. Storied history. Industry-leading innovation. Tempur Sealy is committed to improving the sleep of more people, every night, all around the world. As a leading designer, manufacturer, distributor, and retailer of bedding products worldwide, we know how crucial a good night of sleep is to overall health and wellness. Utilizing over...

  • Part Time Team Lead

    5 days ago

    Birmingham, AL, United States Tempur Sealy Full time

    Tempur Sealy. Iconic brands. Storied history. Industry-leading innovation. Tempur Sealy is committed to improving the sleep of more people, every night, all around the world. As a leading designer, manufacturer, distributor, and retailer of bedding products worldwide, we know how crucial a good night of sleep is to overall health and wellness. Utilizing over...

  • Systems Administrator Tier 2 Team Lead

    2 weeks ago

    Birmingham, AL, United States DataPerk Full time

    Job Type Full-time Description Systems Administrator - Tier 2 Team LeadBirmingham, AL (Onsite at Client Location)Lead with excellence. Innovate with purpose. Grow with DataPerk. For more than two decades, DataPerk has been a trusted technology partner for organizations across the Southeast, delivering secure, scalable, and thoughtfully engineered IT...

  • Team Lead, Market Operations

    1 week ago

    Birmingham, AL, United States Carvana Full time

    About Carvana At Carvana, we sell cars, but we are not salespeople. We have made it our mission to create a hassle-free way for people to buy and sell cars. We saw a huge problem with how much of a headache it is to buy a car the traditional way, so we committed ourselves to put customer satisfaction at the core of our business, we have built a no-pressure,...