Office Administrator, III

Details

Open Date 10/27/2025

Requisition Number PRN43417B

Job Title Office Administrators

Working Title Office Administrator, III

Career Progression Track P00

Track Level P3 - Career

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday, 8:00am to 5:00pm

VP Area Academic Affairs

Department 00129 - Social & Behav Science-Dean

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $45,000 to $53,000

Close Date 12/01/2025

Priority Review Date (Note - Posting may close at any time) 11/05/2025

Job Summary

This position is a member of the new Human-Environment Administrative Cluster (AC). The position will work closely with the School of Envirionment, Society & Sustainability, and support with cross training and coverage for the Department of Anthropology. These units are engaged in exciting teaching, research, and community outreach across a wide range of topics covering human-environment interactions.

This position involves supporting administrative tasks with the Human-Environment AC. This AC thrives in a team-oriented environment that emphasizes communication, professionalism, service, stewardship, and engagement.

Responsibilities

Office Administrator, III

• Acts as a primary contact for Faculty and supports faculty-related processes and paperwork for initiatives such as retention, promotion, tenure ( RPT ), tenured faculty review ( TFR ), Career-line, adjunct, visiting faculty ( CAV ), leaves of absence, faculty and administrative appointments, faculty activity reporting (Elements), etc.

• Manage curriculum changes, coordinate classroom, and manage work-study students

• Coordinates closely with experts in the AC, Human Resources, Finance, and Facilities. Prepares necessary forms to remain within compliance with university and AC workflows and policies.

• Ensures timely and efficient completion of tasks.

• Supports with course scheduling and undergraduate programming.

• Initiates procurement for AC needs.

• Supports departmental travel approvals and timely submission of receipts.

• Cross training and coverage with AC staff .

• Other duties as assigned .

This is a Career-Level position in the General Professional track.

Job Code: P22723

Grade: P15

Expected Pay Range: $45,000 to $53,000

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Office Administrator, III : Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

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