Administrative Assistant 1, Academic Administration
2 days ago
Position Information
Fiscal Year
2025-2026
Position Title
Administrative Assistant 1, Academic Administration (NY HELPS)
Classification Title
Administrative Assistant 1
Department
Academic Administration
Posting Number
C250157
Posting Link
https://www.ubjobs.buffalo.edu/postings/60405
Employer
State
Appointment Type
Classified Appointment Term
Permanent/Contingent Permanent
Classified Position Type
NY HELPS
Temporary Until
Salary Grade
SG11
Posting Detail Information
Position Summary
The School of Management is seeking an Administrative Assistant 1 to provide essential administrative support across our academic departments. This role will serve as the primary point of contact for department chairs and faculty, coordinating office operations and academic administrative needs.
Key responsibilities include, but are not limited to:
- Provide general administrative support, including answering phones, handling mailings, and completing basic office tasks.
- Coordinate meetings, presentations, and events.
- Assist with faculty searches by organizing agendas and travel arrangements.
- Accurately record and distribute meeting minutes as needed.
- Maintain office supplies and inventory.
- Communicate purchasing and expense report needs to the business office.
- Prepare reports and documents as requested.
- Support business function processing.
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
Departmental Operating Needs
Minimum Qualifications
Non-competitive (NY HELPS):
- high school diploma or high school equivalency diploma
- two years of experience in administrative support
- use of office software (e.g., email, word processing)
- provision of customer service
- business writing
- management of an office
OR
Competitive (NON-NY HELPS):
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.
ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED.
Preferred Qualifications
Physical Demands
Salary Range
$47,695
Additional Salary Information
Work Days
Weekdays - Monday - Friday
Work Hours
8:00 a.m. - 4:00 p.m.
Scheduled Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Job Type
Full-Time
Campus
North Campus
Posting Alerts
Special Instructions Summary
Additional Information
Is a background check required for this posting?
No
Background Check Notification
Contact Information
Contact's Name
Rachel Sluberski
Contact's Pronouns
Contact's Title
Senior Staff Assistant
Contact's Email
rslubers@buffalo.edu
Contact's Phone
716-645-2305
Posting Dates
Posted
12/19/2025
Deadline for Applicants
Open Until Filled
Date to be Filled
-
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