Office Assistant

2 days ago

New York, NY, United States Household Staffing Full time
Location: Upper East Side, Manhattan Schedule: Monday-Friday, 9 AM-5 PM (on-site) Start Date: January 2026 (interviewing ASAP) Compensation: $70,000- $85,000/year + Health Benefits + 401(k) Position Type: Temp-to-Perm (3-6 months trial period) About the Role A boutique Real Estate / Family Office firm is seeking a professional & proactive Office Assistant to support the daily operations of a small, tight-knit office. This role requires someone who is warm, service-oriented, and willing to step in wherever needed- from administrative tasks to running errands to assisting with light personal support. The principals own the building where the office is located, and this position will also assist with light building management tasks, tenant communication, and support for the Office Manager. Key Responsibilities Administrative & Office Support
  • Provide general clerical and administrative support to the team and Office Manager
  • Manage incoming and outgoing mail and packages
  • Maintain office supplies and ensure a well-organized workspace
  • Assist with preparing and printing building ID cards
  • Support tenant list maintenance and light building-related communication
  • Provide backup support to the Office Manager as needed
  • Run various errands, including picking up packages, groceries, supplies, etc.
  • Assist with preparing or setting up lunch as needed
  • Help care for a small office dog
Building & Tenant Support
  • Assist with maintaining tenant records and information
  • Support leasing-related tasks and communication as needed
  • Represent the office and building professionally when interacting with tenants and visitors
Requirements & Preferred Experience
  • Prior experience in a high-end household, private service, or family office strongly preferred
  • Professional, discreet, and loyal - confidentiality is essential
  • Service-oriented with a "no-task-too-small" mindset
  • Comfortable running errands and helping in diverse capacities
  • Warm, team-oriented personality; able to work well in a small office where everyone gets along
  • Strong communication and organizational skills
  • Real estate or building-management exposure is a plus

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