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Wargame Event Planner

2 weeks ago

Norfolk, VA, United States SimIS Full time

ONSITE

Who We Are : Founded in 2007, SimIS Inc. is an innovative information technology solution Veteran Owned Small Business (VOSB) that models future environments, requirements, and capabilities, and then secures the enterprise from internal and external threats compliant with Federal, State, and industry standard governance to ensure client mission success. Our performance standard is “excellence,” with an outcomes-based, quality focus in our services and products, guided by our core values of honesty (in word and deed), relationships (confidence and trust with clients and partners), teamwork (shared goals, mission, and purpose), loyalty (allegiance to our client and team), and importance of others (work and win as a team). SimIS is currently recruiting for the listed position and is contingent upon award.  The position is anticipated to be “on site.”

Job Description:

NATO HQ Supreme Allied Command Transformation (NATO SACT) is seeking contract support for the capture, development, architecture, data science and quality assurance of capability requirements and operational analysis necessary to adapt to future threats and explore long-term military strategy to shape how NATO's forces will operate in the future. To support our NATO customer, SimIS Inc seeks a Capability Portfolio Analyst to support NATO Capability Development projects. The candidate will coordinate, manage, and supervise all administrative, information technology (IT), security, facility, transportation, catering, and life support requirements for all events related to wargame planning, development, execution, and post-event activities. 

Experience Required:

  • BS degree in International Relations, Political Science, Information Technology, or related field.

  • Demonstrated professional event coordination and management experience in the past five (5) years for events hosting at least 50 people.

  • Demonstrated understanding of all elements of event management, including facilities, transportation, administrative tasks, security, IT, and logistics.

  • Prior experience coordinating or managing events at the operational and/or strategic level, including administrative and logistical support.

  • Experience contributing to after-action reviews and writing event management annexes or related sections of final reports.

  • Demonstrated experience working in multinational teams.

  • Demonstrated experience in stakeholder management.

  • Demonstrated familiarity with the nuances of coordinating events in Europe.

  • Demonstrated proficiency in the use of the Microsoft Office Tool suite and collaborative software.

Responsibilities:

  • Serve as primary planner for conferences, workshops, and wargame rehearsals.

  • Serve as the central point of contact for event management, liaising with facility owners, NATO Communications and Information Agency (NCIA) for IT services, NATO security staff, catering providers, transport coordinators, and accommodation services.

  • Develop, maintain, and distribute all event-related documentation, including calling messages (formal invitations), administrative instructions, contact lists, participant rosters, and security access rosters.

  • Ensure that venue requirements (rooms, seating, IT infrastructure) are surveyed, booked, and configured to meet the needs of each wargame event. This includes drafting venue floor plans and managing contingency plans.

  • Manage participant registration, check-in, access control, and coordination of security clearances in close cooperation with host facilities and NATO security offices.

  • Oversee logistical arrangements, including transportation between lodging and venues, catering, social functions (icebreakers, DV day), and the secure transport of sensitive materials and equipment.

  • Document lessons identified from each event management cycle to continuously improve support for future events. Contribute event management annexes to final wargame reports.

  • Support after-action reviews (AAR) and follow-on refinement of event procedures, integrating lessons learned.

Benefits:       

  • Medical, Dental, and Vision

  • Short-Term Disability (at no cost to you) & Long-Term Disability

  • Life Insurance

  • 401(k) Savings Plan

  • Flex Spending Accounts

  • Tuition Assistance Program

  • Professional Development

  • Paid Time Off (PTO)

  • 11 Federal Holidays each year

SimIS, Inc. is an EOE / M / F / Disability / VET / Drug Free Employer

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