Administrative Manager

About Us

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.

Location

Our campus is located at 1601 Maple Street, Carrollton, GA 30118.

Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.

Job Summary

This person reports to and manages the budget for the Tanner School Of Nursing, including; summer school, student scholarships, grants and foundation budgets. Responsible for oversight of all personnel functions for the TSON, including submission of all hiring documents, including Personnel Action Requests and Budget Amendments. This position is also responsible for oversight of the daily operations of the Dean's office, oversees all business matters of the TSON, including MOUs with clinical partners. This position has p-Card responsibilities and therefore is required to successfully pass a credit check.

Responsibilities

Budget Management and Oversight: - 45
Coordinate, plan, prepare, allocate, and verify funds for the School of Nursing annual operating budgets, personal services budgets, budget amendments, and summer school budgets, student scholarships, grants and foundation accounts. Advise and assist School of Nursing Dean in financial matters relating to budgetary process. Serve as primary liaison to other administrative units within the university involving financial matters. Develop, facilitate, and enhance School of Nursing financial policies, procedures, and paperwork encompassing internal accounting, databases, and control systems related to the management of general operation of the School of Nursing in compliance with university and BOR policies and procedures. Analyze actual expenses; maintain systems related to budgetary control; prepare management reports, budget amendments, and financial analysis. Manage and monitor the reconciliation of general ledger accounts, financial affairs, funding sources, personnel funding, departmental expenditures, and reimbursements; approves expenditures based on available funding. Determine the School's end-of-year sweep fund; summarize Dean's request for end-of-year and capital projects and other information requests from the Dean or VPAA. Assist in the coordination and resolution of budget discrepancies.

Human Resources: - 25
Responsible for all processing aspects for HR for the SON. Create, analyze and implement systems to manage faculty records including independent interpretation of BOR, CCNE, BON and SACS policies. Oversee databases for the School. Keep track of promotion/tenure dates, renewals for nontenured faculty, post tenure review dates, and separation actions. Coordinate and analyze funds for faculty and staff hires . Track and manage all faculty and staff positions. Assist departmental staff as needed with database of student information. Oversee records management and retention activities. Verify credentials and documents for new faculty and staff. Collaborate with Human Resources and Provost Office to provide assistance to administrative staff and dean, associate dean and program directors on solving complex issues. Distribute instructions for promotion/tenure forms along with timetable for promotion and tenure considerations. Send dean notice of upcoming deadline for renewal notices providing faculty lists and advance warning of faculty non-renewals. Maintain knowledge of UWG and BOR policies on faculty.
Conduct workshops for departmental staff on SON polices and procedures. Provide information to search committee for recruiting faculty.

Deans Office and Special Projects: - 30
Assist Dean and Associate Deans, and other department staff in day-to-day operations of the school and special projects or initiatives including various activities aimed at strengthening relationships with our community, clinical , alumni and other partners.

Required Qualifications

Educational Requirements
Bachelor's degree

Other Required Qualifications
(OR) a combination of education and experience;
This position as pCard responsibilities and therefore is required to successfully pass a credit check.

Required Experience
Two years budget management experience

Preferred Qualifications

Preferred Educational Qualifications
Master's degree

Preferred Experience
University budgeting experience, evidence of excellent writing ability

Proposed Salary

$59,216.00 - $65,000 Annually

Knowledge, Skills, & Abilities

KNOWLEDGE
Understanding of accounting and budgetary rules, proficient with Excel spreadsheets, detail oriented and good organizational skills.
Knowledge of and demonstrated ability with MS Office software suite, particularly Excel and Word.

SKILLS
Excellent interpersonal skills and good supervisory and social skills.
Must be a good self-manager and possess the ability to work independently. Good communication skills and the ability to relate to university and external entities.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .

Conditions of Employment

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, codified at 20 USC 1092 (f) as a part of the Higher Education Act of 1965, is a federal law that requires colleges and universities to disclose certain timely and annual information about campus crime and security policies.

It is always the policy of the University of West Georgia Police Department to provide to the public an annual campus security report and comply with the federal law known as the Clery Act.

Please be advised that should you be recommended for a position, the University System of Georgia Board of Regents policy requires the completion of a background check as a prior condition of employment.

Equal Employment Opportunity

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50)

Other Information

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.

Special Applicant Instructions

This person serves as the internal budget manager and custodian of personnel records for the SON. This person also makes independent decisions using judgment and discretion. Errors can result in damage to UWG and SON reputations, inaccurate expenditures
and reimbursements, and delays in personnel hiring and compensation. Competency in the management of MOUs is critical to nursing education; failure to maintain contracts with clinical partners will result in the loss of needed clinical learning environments for students. Development and maintenance of functional electronic databases are required to ensure effective decision-making/reporting related to students/faculty, accreditation, and BOR.

Maintains the discretionary and University budgets for the School of Nursing including operational, personnel services, summer school, student scholarships and foundation account budgets; prepares budget analysis and planning documents and advises on funds allocations; negotiates with contractors for SON purchases of equipment, furniture, and promotional items; initiates and prepares personnel forms required for employment of all new and part time faculty and staff, graduate assistants, and student assistants; prepares budget amendments and oversees School administrative assistance staff.

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