Executive Assistant

4 days ago

Pasadena, CA, United States ScaleJet Full time

About the job Executive Assistant

Our client, Trivium Group, is looking for a dynamic and proactive Executive Assistant to provide crucial support to their CEO. Your role will be pivotal in maintaining the operational efficiency of our organization, allowing their leadership to stay focused on strategic priorities.

About company:

Trivium is a digital marketing agency specializing in scaling brands on Amazon. Built on a foundation of adding value to brands, Trivium excels at creating cutting edge strategies to dominate the market on Amazon, whether it is for enterprise brands, or brands just launching. Our goal is to become a guiding light for the industry through and impact 10,000 brands.

Key Responsibilities:

- Admin Support: Take charge of various administrative tasks, from managing orders and insurance forms to handling emails and calendars.
- Procurement: Be the go-to person for ordering supplies and handling requests efficiently.
- Email Management: Skillfully respond to non-urgent emails and ensure relevant messages reach the right recipients.
- Calendar Management: Keep things running smoothly by scheduling appointments and managing the CEO's calendar.
- Travel Coordination: Show off your organizational prowess by booking seamless travel arrangements and providing needed information.
- Event Assistance: Get involved in event planning and lend a hand with the financial aspects of it all.
- Financial Tasks: Handle selected payments.
- Team Communication: Be the glue that keeps our team connected by assisting with Slack communication and logins.
- Reporting: Showcase your analytical skills by generating reports and managing data analysis tasks.
- Employee Support: Extend a helping hand to employees on sick leave and assist in conducting surveys.
- Personal Support: Efficiently handle any other tasks as needed to support the CEOs role and contribute to the success.

Qualifications:

- Previous experience in an executive assistant role or a similar position is a Must Have.
- Strong organizational and communication skills.
- Proficiency in office software is a must, and your multitasking abilities will be put to good use.
- Discretion and respect for confidentiality are qualities we highly value.
- Ready and able to promptly address any urgent tasks that may arise. Know the nature of the tasks and their priorities.
- Ability to work independently and adapt to changing priorities - because flexibility is key in our fast-paced environment.

Compensation & Benefits:
- Competitive $70k annual salary
- Semi flexible work hours
- Partially remote work - you will need to come to the office (based in Culver city) once a week
- 4 weeks paid vacation + sick time

If you're based in California and ready to start right away, this contractor opportunity is for you. The working hours are semi-flexible, allowing you to adjust to the CEO's schedule and various time zones. All you need is a quiet workspace and fast internet to excel in this role. Don't miss out on this exciting opportunity

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