Executive Assistant

5 days ago

Portland, OR, United States adidas Full time
Purpose & Overall Relevance for the Organization

Performs administrative duties for the SVP of Supply Chain Management, primarily focused on executive leadership support. Also supports the day to day administrative operations on behalf of the department as well as supporting personal administrative duties of the SVP of Supply Chain Management.

Key Responsibilities

  • Organize various types of correspondence independently, to ensure timely and accurate response
  • Manage the executive calendar, helping to prioritize meetings and competing demands on executive availability
  • Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
  • Provide leaders with any materials needed throughout the day (ex. print documents, provide links, reroute emails, meals when applicable)
  • Maintain and update department files, records, (organizational) charts, subscriptions and publications
  • Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts as well as keep email distribution lists up-to-date
  • Create and post announcements via internal sites/comms channels
  • Create / assist with presentations (e.g. in PowerPoint) to key stakeholders and partners
  • Coordinate and execute all travel arrangements for team members including flight and hotel booking, visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
  • Key contact point for information management (e.g. ensure content of the intranet is up to date)
  • Take over administrative and coordinative tasks of department members as requested
  • Check and correct problems in existing systems and processes that are not immediately evident
  • Support smooth departmental operation during executive(s)'s absence. Maintain communication with executive(s) during periods of travel, prioritize communication, provide information and facilitate or make timely decisions as knowledge permits.
Calendar Management
  • Manage leaders' agendas on a daily basis and proactively by looking ahead and reviewing the upcoming 3-4 weeks
  • Act as a gatekeeper for time by ensuring space between meetings, scheduling blocks for breaks, and adjusting conflicting meetings
  • Organize meetings with leaders' first lines, key business partners and stakeholders across regions and markets
  • Schedule preparation time for major initiatives, critical meetings, and reviews
  • Ensure leaders are aware of any abrupt changes, upcoming deadlines, and when actions or decisions are needed from them
  • Become familiar with leaders' priorities and KPIs to fully understand which meetings are urgent and of high importance (*Have full understanding of priorities and KPIs)
  • When necessary, assign delegates from leaders' first lines to attend meetings on their behalf
  • For requests coming in, provide leaders with as much context as possible (ex. decisions needed, approvals, pre-reads)
  • Ensure leaders are aware of and prepared for upcoming initiatives by staying on top of deadlines and planning ahead (ex. Key HR Milestones, Employee Engagement Activities, ect)
Project Coordination
  • Collaborate with leadership teams to curate agendas for team meetings based on urgent topics, booking rooms, ordering catering, planning team building exercises, and making any dining reservations
  • Orchestrate meetings by presenting decks, keeping people on track/on time, and ensuring that attendees are prepared to share material when applicable
  • Organize townhalls and huddles with the help of the Project Manager on the team
  • Drive end-to-end delivery of ad-hoc projects and ensure follow-through
  • Assist HR with People Workshops such as Leadership Integration and Calibrations
General Tasks
  • Order office supplies
  • Administration of investment request workflow
  • Coordination and administration of video conferences
  • Supporting office setups and moves within HQ
  • Maintain vacation overview for team
  • Proof reading of documents/presentations
  • Understand and provide information about standards and processes (e.g. T&E guideline)
  • Attend meetings and take notes/capture meeting minutes
  • Manage expenses and approvals, including travel expense reports
  • Act as main point of contact for leaders supporting with ad-hoc requests coming from leaders and first line teams
  • Manage documentation and information archiving (ex. Teams, SharePoint, etc.)
  • Manage distribution lists and communication groups
Key Relationships
  • Department Leadership Team
  • SVP of Supply Chain Management Team
  • NAM SLT Executive Assistant Team
Knowledge, Skills and Abilities
  • Excellent knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook, internal social comms channels)
  • Very good command of English both written and spoken
  • Strong communication skills
  • High level of service orientation in dealing with internal and external stakeholders/customers
  • Good understanding of numbers
  • Good organizational skills
  • Project management experience preferred
  • Excellent SAP/Concur knowledge preferred
  • Excellent PC software skills
  • Excellent knowledge on new media & applications
  • At adidas we offer a Hybrid work policy which requires attendance in the office Monday through Thursday, with the flexibility to work remotely on Friday each week. For work requiring a high degree of collaboration or an in-person presentation, in-office attendance is required even on Friday
Requisite Education and Experience / Minimum Qualifications
  • 6+ years of experience supporting senior leaders
  • Experienced in job and fully qualified/trained
  • Combined theoretical and practical knowledge incl. company policies and practices
  • Good knowledge in related job areas
AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE'S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.
  • COURAGE: Speak up when you see an opportunity; step up when you see a need..
  • OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.
  • INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.
  • TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.
  • INTEGRITY: Play by the rules. Hold yourself and others accountable to our company's standards.
  • RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.


At adidas, we strongly believe that embedding diversity, equity, and inclusion (DEI) into our culture and talent processes gives our employees a sense of belonging and our brand a real competitive advantage.

- Culture Starts With People, It Starts With You -

By recruiting talent and developing our people to reflect the rich diversity of our consumers and communities, we foster a culture of inclusion that engages our employees and authentically connects our brand with our consumers.

Job Title: Executive Assistant - Supply Chain

Brand:

Location: Portland

TEAM: Corporate Services

State: OR

Country/Region: US

Contract Type: Full time

Number: 538139

Date: Dec 5, 2025

  • Executive Assistant

    7 days ago

    Portland, OR, United States GovernmentJobs.com Full time

    Executive Assistant The Urban Flood Safety & Water Quality District is looking for an Executive Assistant who can bring exceptional attention to detail, discretion, and a proactive mindset to support our Executive Director and leadership team. In this role, you'll be at the heart of our operations, like managing calendars, coordinating meetings, and ensuring...

  • Executive Assistant

    8 hours ago

    Portland, OR, United States Boly:Welch Full time

    Executive Assistant Boly: Welch Job Number: 31797 | Salary: $83K $93K DOE | Industry: Design | Location: Tigard, OR About the Company Boly: Welch is a small family?owned design firm known for its prestige and meticulousness, offering a passionate approach to craft. Key Responsibilities Manage a complex calendar for the President. Coordinate travel and...

  • Executive Assistant

    4 days ago

    Portland, OR, United States Caress Law Full time

    This is not a standard Executive Assistant role. This position is for someone who is energized by supporting a CEO in a fast-paced, high-impact environment, and who takes pride in being a trusted partner, protector of time, and extension of the CEO’s brain. To excel here, you must be an exceptional communicator with high emotional intelligence, impeccable...

  • Executive Assistant

    2 days ago

    Portland, OR, United States University of Oregon Full time

    Executive Assistant Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=536204&lJobSourceTypeID=831&sLanguage=en-us) Job no: 536204 Work type: Officer of Administration Location: Portland, OR Categories: Administrative/Professional, Administrative/Office Support, Human Resources Department: UO Portland Office of the...

  • Executive Assistant

    4 days ago

    Portland, OR, United States University of Oregon Full time

    Executive Assistant Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=536204&lJobSourceTypeID=831&sLanguage=en-us) Job no: 536204 Work type: Officer of Administration Location: Portland, OR Categories: Administrative/Professional, Administrative/Office Support, Human Resources Department: UO Portland Office of the...

  • Executive Assistant

    5 days ago

    Portland, OR, United States Oregon Health & Science University Foundation Full time

    Salary is determined based on experience and the Foundation's structured pay bands, which include steps for growth and performance. Please see the "Pay" section for more details. Priority Application Deadline December 15, 2025 FLSA Status Exempt Starting Salary Step 1: $66,164 - $79,397 Work Location Hybrid / On-site About the Position The Executive...

  • Executive Assistant

    2 days ago

    Portland, OR, United States Oregon Health & Science University Foundation Full time

    Salary is determined based on experience and the Foundation's structured pay bands, which include steps for growth and performance. Please see the "Pay" section for more details. Priority Application Deadline December 15, 2025 FLSA Status Exempt Starting Salary Step 1: $66,164 - $79,397 Work Location Hybrid / On-site About the Position The Executive...

  • Executive Assistant

    3 days ago

    Portland, OR, United States Oregon Health & Science University Foundation Full time

    Salary is determined based on experience and the Foundation's structured pay bands, which include steps for growth and performance. Please see the "Pay" section for more details. Priority Application Deadline December 15, 2025 FLSA Status Exempt Starting Salary Step 1: $66,164 - $79,397 Work Location Hybrid / On-site About the Position The Executive...

  • Executive & Personal Assistant

    1 week ago

    Portland, OR, United States AutoBidMaster Full time

    AutoBidMaster is seeking to hire an Executive/Personal Assistant to provide administrative support to the CEO. This role combines executive-level responsibilities with personal assistance duties, ensuring the CEO's professional and personal schedules run smoothly. The ideal candidate thrives in a collaborative environment, manages multiple priorities with...

  • Executive Assistant

    2 days ago

    Portland, OR, United States Adidas America, Inc. Full time

    Organize various types of correspondence independently, to ensure timely and accurate response Manage the executive calendar, helping to prioritize meetings and competing demands on executive availability Format, type and edit a variety of material, Executive Assistant, Supply Chain, Department Leader, Executive, Leadership, Project Management, Business...