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Administrative Analyst 1
3 weeks ago
Primary Responsibilities:
- Safety and Compliance:
- Promote and maintain a safe work environment.
- Ensure adherence to Southern Company administrative, accounting, and compliance procedures.
- Administrative Duties:
- Perform various office tasks, including:
- Maintaining office supplies.
- Coordinating meetings and events.
- Managing travel arrangements.
- Coordinating office relocations.
- Creating and tracking project correspondence.
- Performing miscellaneous assignments as directed.
- Perform various office tasks, including:
- Time and Financial Management:
- Process, track, and coordinate the completion of staff timesheets and procurement card reports.
- Project Coordination and Support:
- Assist in the tabulation, tracking, and development of critical project statistical information.
- Support the development and publication of weekly and monthly project reports.
- Gather, assimilate, develop, and finalize extensive monthly project status PowerPoint presentations.
- File and Records Management:
- Organize and catalog key project files, including:
- Change notice request forms.
- Summary of award forms.
- Sole source forms.
- Records of decision.
- Participate in records retention efforts related to large construction projects.
- Organize and catalog key project files, including:
- Technology Administration:
- Act as the administrative owner for S:Drive and SharePoint sites.
- Executive Support:
- Fill in for executive administrators when needed.
- Team and Communication:
- Maintain high levels of professionalism and responsiveness in interactions with managers and staff.
- Be flexible to support emergent work requirements.
- Communicate effectively with the Compliance and HR organizations in support of the project team.
