Specialist, Receiver/Inventory

Ref. 8896

TITLE:

Specialist, Receiver/Inventory

REPORTS TO:

Central Kitchen Warehouse and Distribution Supervisor

DEPARTMENT:

Nutrition Services

CLASSIFICATION:

Classified

FLSA:

Non-Exempt

WORK YEAR/HOURS:

261 days / 7.5 hours or duty days and hours as assigned

ISSUED:

Created: May 2020

SALARY GRADE:

WARE 01

BASIC FUNCTION: Under direction from the assigned supervisor perform manual and clerical duties for receiving, storage, and distribution of food and other related materials at the district's food manufacturing facility consistent with the California Retail Food Code (CRFC), Hazard Analysis Critical Control Point (HACCP) procedures and current version of the U.S. Public Health Service "Food Code"; perform periodic and perpetual inventory; maintain a first in, first out (FIFO) system for all perishable items; dispose of identified items.

REPRESENTATIVE DUTIES: Incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to accurately reflect the principal job elements.

ESSENTIAL FUNCTIONS:

• Follow established standard operating procedures (SOPs); Perform assigned duties consistent with food safety and sanitation standards and Hazard Analysis Critical Control Point (HACCP) procedures.
• Ensure compliance with all OUSD, U.S. Department of Agriculture, State of California Departments of Education and Health, Child Nutrition program, and Occupational Safety and Health Administration (OSHA) procedures, policies and standards.
• Operate a variety of machines and equipment including, but not limited to delivery trucks with tailgate lifts, forklifts, hydraulic pallet jacks, computers, hand trucks and others.
• Perform manual and clerical duties for receiving, storage and distribution of food and other related materials.
• Receive and inspect food and related materials upon delivery; reject and report items not consistent with food safety and sanitation standards or otherwise damaged products and deviations of shipments.
• Unload, verify, shelve and store incoming deliveries; maintain an organized and efficient order for stored items; maintain a first in, first out (FIFO) system for all perishable items.
• Load and distribute or pick up food and other related materials through authorized work flows and documentation; palletize products for distribution as needed; may drive a truck or other vehicle to pick up items or make occasional deliveries to district cooking kitchens, satellite kitchens, cafeterias and contract meal sites.
• Perform periodic and perpetual inventory procedures.
• Report expired, spoiled, damaged or obsolete products to appropriate supervisor; dispose of identified items.
• Report broken equipment and needed repairs to appropriate supervisor.
• Move supplies and equipment as necessary.
• Perform non-technical repairs; change light bulbs.
• Unlock and lock facility gates and doors.
• Assist in the orientation and training of new employees, including the operation of motorized and manual equipment, ordering procedures and record keeping.
• Perform work within scope of authority and training, and in compliance with OUSD policies and quality standards.
• Demonstrate courteous and cooperative behavior when interacting with students, clients, visitors, and OUSD staff; act in a manner that promotes a harmonious and effective workplace environment.
• Maintain absolute confidentiality of work-related issues, records and OUSD information.
• Perform other related duties as required.

QUALIFICATIONS:

The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

KNOWLEDGE OF:

• Methods, procedures and techniques for receiving, storage and distribution including shipping and receiving, proper and orderly storage, First in First out (FIFO) principles for all perishable products, optimum space utilization and stock inventory procedures
• Methods and procedures used in the inventory maintenance of perishable foods, groceries, packaging materials, chemicals, equipment, vehicles and services including applicable laws
• Perpetual and periodic inventory procedures
• Computerized and manual warehouse record-keeping methods
• Computer systems, applications and programs related to warehousing, distribution and inventories
• Safe and proper loading and unloading procedures
• Federal, state and local codes and regulations governing food safety and sanitation standards
• Safety and sanitation practices for food distribution and storage, and HACCP procedures
• Personal sanitation and hygiene regulations
• Safe working methods and procedures; proper lifting techniques; proper use of warehouse equipment
• Principles of record keeping and records management
• Principles and practices of effective customer service
• Diversity, sensitivity and competence with regard to issues of race, learning or other ability, ethnicity, culture, religion, gender, socio-economic group, sexuality or other orientations or cultural markers
• Correct English usage, grammar, spelling, vocabulary and punctuation

ABILITIES TO:

• Prioritize multiple tasks and demands and work with frequent interruptions
• Follow verbal and written instructions and procedures
• Establish and maintain effective working relationships with co-workers and clients
• Promote and enforce safe work practices, and report unsafe work environments and practices
• Communicate effectively verbally and in writing
• Communicate, interact and work effectively and cooperatively with people of diverse ethnic and educational backgrounds
• Work independently and/or with a team of other people

PREREQUISITES:

• High School Diploma or GED equivalent required
• One (1) year working in a large scale warehouse facility performing related tasks (preferably working with food)
• Valid Serve Safe Food Safety Certificate
• Valid California Driver's License

PRE-EMPLOYMENT PROCESS:

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

WORKING CONDITIONS

ENVIRONMENT:

Outdoor and warehouse environment including frequent work in walk in refrigerators, walk-in freezers, cold rooms and storage spaces; driving a District vehicle to conduct work; driving a vehicle during adverse weather conditions; working around machinery with moving parts and heavy equipment; working on ladders; exposure to fumes from vehicle and equipment operation; fast-paced work; constant interruptions.

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 50 pounds, occasionally 50+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.

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