Administrative Assistant I

1 week ago

Sarasota, FL, United States Universal Engineering Sciences Full time
Overview

At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.

This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.

Responsibilities

  • Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements.
  • Handle incoming and outgoing correspondence, including emails, letters, and packages.
  • Prepare meeting agendas, take minutes, and distribute meeting materials.
  • Maintain office supplies inventory, ordering and restocking as necessary.
  • Assist with data entry, report preparation, and maintaining spreadsheets or databases.
  • Prepare, format, and proofread documents, reports, and presentations as needed.
  • Provide administrative support for various projects as assigned.
  • Greet visitors, answer and direct phone calls, and provide general information.
  • Communicate with internal and external partners and vendors, as needed.
  • Perform other duties as assigned.
  • Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
  • Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.
  • Other duties as assigned.
Qualifications
  • High school diploma or equivalent required, Associate's degree or additional relevant coursework preferred.
  • 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
  • Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
  • Strong organizational, time management, and problem-solving skills.
  • Strong attention to detail and ability to handle confidential information with discretion.
  • Effective verbal and written communication skills to interact with team members and stakeholders.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.
Travel Requirements
• This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

#li-cs1 #li-onsite

Physical Demands & Work Environment
  • This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
  • The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
  • The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
  • The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here

  • ADMINISTRATIVE ASSISTANT I

    7 days ago

    Sarasota, FL, United States Florida State Jobs Full time

    Administrative Assistant I - 80081051 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website. Requisition No: 865607 Agency: Juvenile Justice Working Title: Administrative Assistant I - 80081051 Pay Plan: Career Service Position Number: 80081051 Salary: $1,424.61 biweekly = $17.81 per hour Posting Closing Date:...

  • Administrative Assistant II

    6 days ago

    Sarasota, FL, United States Sarasota County Schools Full time

    JOB DESCRIPTION: Administrative Assistant II Location: Suncoast Technical College Cost Center: Suncoast Technical College Hours Per Day: 7.5 Shift: 1st Contract Months: 12 Days Posted: 5 Posting Closing Time: 4:30 PM Title I: No Require Test: No High School Diploma/Equivalent: Yes Salary Lane: SSP06 Salary Schedules: Salary Schedules

  • Administrative Assistant II

    6 days ago

    Sarasota, FL, United States Sarasota County Schools Full time

    JOB DESCRIPTION: Administrative Assistant II Location: Suncoast Technical College Cost Center: Suncoast Technical College Hours Per Day: 7.5 Shift: 1st Contract Months: 12 Days Posted: 5 Posting Closing Time: 4:30 PM Title I: No Require Test: No High School Diploma/Equivalent: Yes Salary Lane: SSP06 Salary Schedules: Salary Schedules

  • Administrative Assistant II

    2 weeks ago

    Sarasota, FL, United States Sarasota County Schools Full time

    JOB DESCRIPTION: Administrative Assistant II Location: Suncoast Technical College Cost Center: Suncoast Technical College Hours Per Day: 7.5 Shift: 1st Contract Months: 12 Days Posted: 5 Posting Closing Time: 4:30 PM Title I: No Require Test: No High School Diploma/Equivalent: Yes Salary Lane: SSP06 Salary Schedules: Salary Schedules

  • Administrative Assistant Specialist

    3 days ago

    Sarasota, FL, United States Sarasota County Sheriff Full time

    Salary : $63,440.00 - $71,760.00 Annually Location : 6010 Cattleridge Blvd, Sarasota FL 34232 Job Type: CIVILIAN Job Number: 2025-00186 Division/Bureau: Finance Bureau Opening Date: 12/15/2025 Closing Date: 12/28/2025 11:59 PM Eastern All applicants are required to upload the following documents with their application submission: Drivers License with current...

  • Administrative Assistant Specialist

    4 days ago

    Sarasota, FL, United States Sarasota County Sheriff Full time

    Salary : $63,440.00 - $71,760.00 Annually Location : 6010 Cattleridge Blvd, Sarasota FL 34232 Job Type: CIVILIAN Job Number: 2025-00186 Division/Bureau: Finance Bureau Opening Date: 12/15/2025 Closing Date: 12/28/2025 11:59 PM Eastern All applicants are required to upload the following documents with their application submission: Drivers License with current...

  • Administrative Assistant Specialist

    23 hours ago

    Sarasota, FL, United States Sarasota County Sheriff Full time

    Salary : $63,440.00 - $71,760.00 Annually Location : 6010 Cattleridge Blvd, Sarasota FL 34232 Job Type: CIVILIAN Job Number: 2025-00186 Division/Bureau: Finance Bureau Opening Date: 12/15/2025 Closing Date: 12/28/2025 11:59 PM Eastern All applicants are required to upload the following documents with their application submission: Drivers License with current...

  • Administrative Assistant

    7 days ago

    Sarasota, FL, United States DeAngelo Contracting Services Full time

    Company Description DCSAM is a family owned and operated business with treating all employees like family at the core of our values. Our employees provide innovative, safe, and high-quality infrastructure/maintenance contracting services to State DOTs, railroads, and other commercial/residential customers across the entire United States. Employees receive...

  • Administrative Assistant

    1 week ago

    Sarasota, FL, United States DeAngelo Contracting Services Full time

    Company Description DCSAM is a family owned and operated business with treating all employees like family at the core of our values. Our employees provide innovative, safe, and high-quality infrastructure/maintenance contracting services to State DOTs, railroads, and other commercial/residential customers across the entire United States. Employees receive...

  • Administrative Assistant

    3 days ago

    Sarasota, FL, United States DeAngelo Contracting Services Full time

    Company Description DCSAM is a family owned and operated business with treating all employees like family at the core of our values. Our employees provide innovative, safe, and high-quality infrastructure/maintenance contracting services to State DOTs, railroads, and other commercial/residential customers across the entire United States. Employees receive...